REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
March 25, 2014

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of March 18, 2014, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid/Quote Openings:
Bids were opened for the Church/Union Street Improvements, Phase II, and are summarized below:

VENDOR       BID AMOUNT
Rieth-Riley Construction Co., South Bend, IN $ 4,576,880.75
Selge Construction Co., Inc., Niles, MI $ 5,679,359.35
Walsh & Kelly, Inc., South Bend, IN $ 5,237,660.31
Phend & Brown, Inc., Milford, IN $ 5,712,114.08
Niblock Excavating, Bristol, IN $ 5,944,864.81
 

Mr. West said these bids will be forwarded to the City’s consultant for review, evaluation, and recommendation.

Quotes were received for the demolition and removal of 619 Union, 623 Union, and 210 W. Third Street and are summarized below:

VENDOR        
Indiana Earth, Osceola, IN
619 Union Street $ 10,970.00
623 Union Street $ 10,930.00
210 W. Third Street $ 31,100.00
TOTAL $ 53,000.00
Cistern $ 1,400.00 ea.  
 
C & E Excavating, Inc., Elkhart, IN
619 Union Street $ 16,613.00
623 Union Street $ 19,807.00
210 W. Third Street $ 46,312.00
TOTAL $ 82,732.00
Cistern $ 1,500.00 ea.  
 
R & R Excavating, Inc., Mishawaka, IN
619 Union Street $ 9,200.00
623 Union Street $ 24,100.00
210 W. Third Street $ 35,800.00
TOTAL $ 69,100.00
Cistern $ 2,000.00 ea.  
 
Ritschard Bros., Inc., South Bend, IN
619 Union Street $ 16,530.00
623 Union Street $ 17,546.00
210 W. Third Street $ 39,395.00
TOTAL $ 73,471.00
Cistern $ 850.00 ea.  
 
Grade-Rite Excavating, Inc., Granger, IN
619 Union Street $ 9,500.00
623 Union Street $ 10,580.00
210 W. Third Street $ 37,220.00
TOTAL $ 57,300.00
Cistern $ 1,400.00 ea.  
 
Torok Excavating Inc., South Bend, IN
619 Union Street $ 8,900.00
623 Union Street $ 11,900.00
210 W. Third Street $ 27,645.00
TOTAL $ 48,445.00
Cistern $ 950.00 ea.  
 
Jackson Services, Rochester, IN
619 Union Street $ 8,500.00
623 Union Street $ 9,500.00
210 W. Third Street $ 22,000.00
TOTAL $ 40,000.00
Cistern $ 1,200.00 ea.  
 

Mr. West said these quotes would be forwarded to the Engineering Department for their review, evaluation, and recommendation.

Mayor’s Comments:
Mayor Wood welcomed Tim Ryan as the new Central Services Director taking over from Mr. Watson as he retires next week but will continue to serve on the Board.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski said it was his honor to present “2013 Office of the Year Award” to Sgt. Louis Beehler of the Investigative Division. Chief Witkowski said Sgt. Beehler has been a detective in the Investigative Division for the past nine years and due to his diligence, was instrumental in getting the Franklin brothers charged with multiple crimes. He said this family has been involved in crimes ranging from home improvement scams targeting the elderly, construction equipment theft, check fraud, insurance fraud, and running an elaborate scheme involving stolen vehicles.

Chief Witkowski requested the Board promote Cpl. Kim Sheldon to the rank of Sergeant to fill a sergeant vacancy in the Uniform Division due to Sgt. Wes Thompson’s resignation. This promotion is retroactive to March 3, 2014. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Chief Witkowski requested that the Board accept the voluntary retirement of Cpl. Robert Sieradzki who has served the Mishawaka Police Department for over 29 years, effective April 1, 2014. The Board extended their thanks and congratulations to Cpl. Sieradzki for his dedicated service to the community. Mr. Prince moved for the Board’s approval to accept the voluntary retirement of Cpl. Robert Sieradzki effective April 1, 2014. Mr. Watson seconded; motion carried.

City Controller Becky Miller presented a list of seventy-one (71) pieces of miscellaneous office furniture (chairs, desks, old printer, etc.) and requested they be declared surplus for disposal at the upcoming auction. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince presented a Professional Service Agreement from Lawson-Fisher Associates for professional engineering services for Byrkit Street walkway and pedestrian bridge for the lump sum amount of $12,900.00, and moved for its approval.

Street Commissioner Mike Watson presented a one-year extension of the diesel and gasoline contract with North Central Co-Op of Wabash, IN, beginning July 1, 2014, for the per gallon mark up for diesel $0.0572, and gasoline $0.0512, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson presented a two-year extension of the mat rental contract with Swank Uniform Rental, South Bend, IN, for Street, Motor Pool, Parks, Electric, Water, Wastewater, Sewer, and Fire Departments, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson requested the Board award the bid for one (1) used wheel loader with attachments to Wakarusa Heavy Equipment, Wakarusa, IN, for the base bid of $113,500.00 less trade-in of $6,500.00 for a not-to-exceed total award of $107,000.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson requested the Board award the bid for one (1) 2015 4 X 4 service truck with crane body to Jordan Motors, Mishawaka, IN, for the not-to-exceed amount of $119,319.00, and moved for its approval. Mr. Prince seconded; motion carried.

Engineering Director Gary West presented a Professional Services Agreement with Abonmarche Consultants for topographic survey services for the Gumwood Road Improvement Project north of SR23 for the lump sum amount of $10,800.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board approve the recommendation of Acceptance for Union Street Traffic Signal Modernization, Lincolnway to Dragoon, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented a one (1) year extension of Curb and Sidewalk Program 2013 unit prices from Selge Construction Company, Niles, MI, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
There was no new business.

Old Business:
Mr. Watson moved to approve a request from Bike the Bend, Inc. to use streets and Riverwalk on Sunday, June 8, 2014, from 6:30 a.m. to 11:30 a.m. Mr. Prince seconded; motion carried.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:44 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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