REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
June 24, 2014

 

The regular meeting of the Board of Public works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present except Mr. Watson. Clerk of the Board Kari Myers was also not present. Mr. Prince moved to dispense with the reading of the minutes of June 17, 2014, and accept them as circulated. Mr. West seconded; motion carried.

Bid Opening:
Bids were opened for the Mishawaka Avenue Road Widening (ENT 14-022) and are summarized below:

BIDDER   TOTAL BID AMOUNT
HRP Construction Co., South Bend, IN $3,581,387.78
Base Bid - $2,539,993.28  
Alt A - $901,037.50  
Alt B - $62,569.00  
Alt C - $16,378.00  
Alt D - $23,410.00  
Alt E - $38,000.00  
Selge Construction, Niles, MI $3,532,630.41
Base Bid - $2,482,305.31  
Alt A - $906,717.50  
Alt B - $56,319.00  
Alt C - $13,628.00  
Alt D - $20,660.60  
Alt E - $53,000.00  
Reith-Riley Construction, South Bend, IN $3,603,474.25
Base Bid - $2,640,575.25  
Alt A - $824,130.00  
Alt B - $59,434.00  
Alt C - $17,088.00  
Alt D - $24,120.00  
Alt E - $38,127.00  
Walsh & Kelly, South Bend, IN $3,839,237.50
Base Bid - $2,780,578.00  
Alt A - $896,627.50  
Alt B - $71,244.00  
Alt C - $15,878.00  
Alt D - $21,410.00  
Alt E - $53,500.00  

 

Mr. West said these bids would be forwarded to the City’s consultant for their review, evaluation, and consideration.

Mayor’s Comments:
Mayor Wood announced a brief staff meeting would follow today’s Board meeting.

Department Head Reports:
Park Department Superintendent Terry Zeller submitted a request to remove one tree and stump in the right of way at 1546 Lincolnway East, and two trees and stump in the right of way at 225 Helen Avenue. The trees have been analyzed and recommended for removal by the Park Department Landscaper. Mr. Prince moved to approve as presented. Mr. West seconded; motion carried.

City Planner Ken Prince presented a Notice of Recognition of Encroachment for an existing 6’ high privacy fence that was installed prior to receiving permits at the Southwest corner of Willow and Lawrence Streets (917 East Lawrence Street). The fence is encroaches approximately 7’ into the right-of-way of Willow Street. Mr. Prince moved for its approval. Mr. West seconded; motion carried.

Engineering Director Gary West requested the Board award the bid for Gumwood Road Widening between SR 23 and the north City limits to Rieth Riley Construction, South Bend, the lowest most responsive and responsible bidder, in the amount of $1,477,770.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented a request from Rieth Riley Construction for a waiver of the noise ordinance to work on the Beiger Safe Routes to School Project on Saturdays between 7:00am and 3:00pm through the end of August, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West, Director of Engineering requested that the Board authorize the receipt of bids for Ornamental Light Poles and Fixtures to be opened on July 15th, 2014, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Prince moved to approve seventeen (17) Claim Dockets for Utilities and Civil City as submitted by City Controller Becky Miller for a total amount of $9,858,004.69. Mr. West seconded; motion carried.

Hearing:
Mr. West said a request for a Transient Merchants License has been received from L.J. Concession to sell Elephant Ears at 1321 Milburn Boulevard between July 4th and July 6th 2014. A public hearing has been set for Tuesday, July 1, 2014, at 10:00 a.m.

Mr. West said a request for a Transient Merchants License has been received from TNT Fireworks/Apostolic Pentecostal to sell Fireworks at 3610 Bremen Highway (Meijer Parking Lot) between July 1st, and July 6th 2014. A public hearing has been set for Tuesday, July 1, 2014, at 10:00 a.m.

Old Business:
Following the input from public safety departments, Mr. West moved to approve a request from Oliva’s Bar, 327 S. Union Street, to close Union Street from August 15, 2014 through August 18, 2014 for an event with live music on August 16, 2014, subject to the Board’s normal conditions including keeping a lane open for emergency vehicles if necessary. Mr. Prince seconded, motion carried.

Mr. West noted that Utilities Complaint Resolution Appeal submitted by Banko Property Management LLC disputing water consumption at 216-218 W. Grove Street, continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:40 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Ken Prince – Member of the Board of
Public Works and Safety/Utility Board

 

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