REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
July 1, 2014

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present.

Quote Openings:
Quotes were opened for a 2 million BTU boiler for Virgil Street Treatment Plant and are summarized below:

QUOTER       AMOUNT
Facility Mechanical Services, LLC, Mishawaka, IN $ 45,475.00
Time to complete: 3-5 days
Alternate: N/A
 
Edward J. White, Inc., South Bend, IN $ 48,776.00
Time to complete: 60 days
Alternate: N/A
 
Herrman & Goetz, Inc., South Bend, IN $ 52,712.00
Time to complete: As per contract
Alternate: N/A
 
Dynamic Mechanical Services, Mishawaka $ 53,416.00
Time to complete: 2 weeks
Alternate: Hydro Therm Boiler   2,000,000 BTU $ 52,126.00
Time to complete: 2 weeks
 
OJS Building Services, Inc., South Bend, IN $ 49,996.00
Time to complete: 60 days from notice to proceed
Alternate: N/A
 

 Mr. West said these quotes will be forwarded to the Water Department for their review, evaluation, and consideration.

Mayor’s Comments:
Mayor Wood said the City experienced a damaging storm overnight and commended the various departments’ immediate response to remove tree limbs and restore electricity.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski presented Sgt. Eric Beckham as “Police Officer of the 1st Quarter 2014”. Chief Witkowski said Sgt. Beckham is assigned to the Investigative Division, Metro Special Operations Section (MSOS), and the only Mishawaka Police officer to be assigned to the unit.

Chief Witkowski said Sgt. Beckham is involved with almost every case/operation in MSOS and is a part of the planning process and reviews and approves the reports.

Chief Witkowski said Sgt. Beckham’s case statistics are a reflection of his great work ethic and dedication to his job. He is always willing to assist other officers and is very open when it comes to sharing his knowledge and experience.

Chief Witkowski requested that the Board accept the voluntary retirement of Sgt. Louis Beehler who has served the Mishawaka Police Department for 21 ½, effective July 3, 2014. The Board extended their thanks and congratulations to Sgt. Beehler for his dedicated service to the community. Mr. Prince moved for the Board’s approval to accept the voluntary retirement of Sgt. Beehler effective July 3, 2014. Mr. Watson seconded; motion carried.

Mishawaka Utilities General Manager Jim Schrader on behalf of Electric Division Manager Tim Erickson requested the Board’s approval to declare twenty-two (22) non-functioning transformers in inventory as salvage. The transformers will be sold for $4.00 per KVA and will generate a total price of $11,908.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented Professional Service Agreement Supplemental No. 1 with DLZ for additional design services for Church/Union Improvements, Phase 2, for an increase of $157,175.65 for the new not-to-exceed amount of $518,175.65, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Professional Service Agreement Supplemental No. 4 with DLZ for additional surveying services and merge phases 1 and 2 of map for Long Term Control Plan for an increase of $2,500.00 for the new not-to-exceed amount of $204,500.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Professional Service Agreement Supplemental No. 1 with DLZ for additional right-of-way services for Church/Union Improvements, Phase 1 and 2, for an increase of $73,300.00 for the new not-to-exceed amount of $313,400.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Change Order No. 2 from C & E Excavating for Fir/Capital Connector for an increase of $30,059.82 for a new contract amount of $3,497,774.10, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Hearings:
Mr. West opened the Public Hearing for a Transient Merchant’s License for L.J. Concession to sell elephant ears at 1321 Milburn Boulevard (Family Video) from July 4 thru July 6, 2014.

Mr. West said the applicant didn’t need to appear at the hearing since there were no problems during their previous sale a few weeks ago.

Mr. West closed the Public Hearing. Mr. Prince moved to approve. Mr. Watson seconded; motion carried.

Mr. West opened the Public Hearing for a Transient Merchant’s License for TNT Fireworks/Apostolic Pentecostal to sell fireworks at 3610 Bremen Highway (Meijer parking lot) from July 1 thru July 6, 2014.

Micah Snyder, TNT Fireworks, 3811 Edgewater Ct., Marion, IN, appeared.

Mr. West asked if this sale would be similar to last year’s. Mr. Snyder said yes.

Mr. West closed the Public Hearing. Mr. Watson moved to approve. Mr. Prince seconded; motion carried.

New Business:
A request was received to close Fifth Street between Taylor and Smith from noon to midnight on Friday, July 4, 2014, for a block party. Mr. Watson moved to approve subject to normal conditions of approval for music and public safety. Mr. Prince seconded; motion carried.

A request was received to close Ann Street between Broadway and the alley south of Broadway on Saturday, July 26, 2014, from 3:00 p.m. to 11:00 p.m. for a block party. Mr. Watson moved to approve subject to normal conditions of approval for music and public safety. Mr. Prince seconded; motion carried.

Mr. West presented a Utilities Complaint Resolution Appeal Response to Banko Property disputing water consumption at 216-218 W. Grove Street, and moved for its approval. Mr. Watson seconded; motion carried.

Old Business:
A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:34 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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