REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
August 5, 2014

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of July 29, 2014, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
There were no bid openings.

Mayor’s Comments:
Mayor Wood announced the 30th annual National Night Out would be held this evening from 5:30 p.m. to 7:30 p.m. at Hillis Hans Park, Twin Branch Park, and the lot on 4th Street.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Park Department Superintendent Terry Zeller requested the Board award the super duty
4 X 4 double cab pick-up truck to Jordan Motors, the sole bidder, for the base bid of $38,665.00 plus $255.00 for cloth seats instead of vinyl for a total award of $38,920.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Mr. Zeller submitted a request to remove two trees and stumps in the right of way at 121 S. Cedar Street. The trees have been analyzed and recommended for removal by the Park Department Landscaper. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince requested the Board approve an agreement with Starboard Choice Marine for dedication of right-of-way, right of entry, and hold harmless for property at 403 E. Mishawaka Avenue, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Professional Service Agreement Supplement No. 1 from Umbaugh & Associates for TIF revenue projections for an increase of $8,238.00 for a new not-to-exceed amount of $28,238.00, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented Change Order No. 3 Final from HRP Construction for Wilson Boulevard CSO Consolidation for a decrease of $24,279.44 for a final contract amount of $3,435,012.71, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West moved for the Board’s approval of an Escrow Agreement with Selge Construction and 1st Source Bank for Mishawaka Avenue Improvements, Phase I. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Prince moved to approve eighteen (18) Claim Dockets for Utilities and Civil City as submitted by City Controller Becky Miller for a total amount of $3,193,299.42. Mr. Watson seconded; motion carried.

Hearings:
Mr. West set a public hearing for Transient Merchant License for August 12, 2014, at 10:00 a.m. for LJ Concession to sell elephant ears at Family Video, 5714 N. Main Street, on August 22 and August 23, 2014.

New Business:
There was no new business.

Old Business:
Utility Board public hearing Tuesday, September 23, 2014, at 11:00 a.m. in the Council Chambers as requested by Banko Property Management to hear a utility appeal for 216-218 Grove Street.

A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:12 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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