REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
October 14, 2014

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of October 7, 2014, and accept them as circulated. Mr. Watson seconded; motion carried.

Quote Opening:
Quotes were opened for Manhole Rehabilitation – Christyann Street Sewer and are summarized below:

CONTRACTOR BASE QUOTE TOTAL QUOTE INCL.
WORK ITEM 900-1
John Boettcher Sewer & Excavating, Mishawaka, IN $148,089.05 $148,589.05
HRP Construction, Inc., South Bend, IN $118,850.00 119,350.00
Selge Construction Co., Inc., Niles, MI $135,300.00 $135,800.00

Mr. West said these quotes will be forwarded to the consultants for their review and recommendation.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Water Division Manager Dave Majewski requested the Board accept the transfer of a decommissioned 10’ X 20’ US Cellular Telephone building at University Park Tank on Grape Road. Mr. Majewski said the structure would be used to relocate Scada controls currently located in a pit, and sample station. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Street Commissioner Tim Ryan requested the Board authorize the receipt of bids for a 4-ton oil jacketed, diesel-fired asphalt hauling trailer to be opened November 4, 2014. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Community Development Director Dave Thomas requested the Board reject all quotes received on September 23, 2014, for the demolition of 401/403 E. Third Street and 3722 Lincolnway East. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Mr. Thomas presented a Professional Services Agreement with Grade Rite Excavating for the demolition and removal of 401/403 E. Third Street in the amount of $26,950.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Mr. Thomas presented a Professional Services Agreement with Specialty Systems of South Bend for asbestos abatement at 401/403 E. Third Street for the not-to-exceed amount of $4,260.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince requested the Board award the Merrifield Park Recreation Equipment Installation to HRP Construction, the lowest most responsive, responsible bidder for the base bid amount of $189,000.00 and Alternate No. 1 $96,500.00 for the total award of $285,500.00 and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Balos Engineering, Inc. to install new 55’ class 3 wood poles including the removal of 34kv overhead lines to permit construction of Union and Eighth Street northbound turn lane for the lump sum of $12,650.00, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board accept a Maintenance Bond from HRP Construction for West Street Storm Sewer Phase II in the amount of $249,984.25, effective until June 28, 2017, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Change Order No. 2 from Rieth-Riley Construction for Church Street Improvements Phase I, project ENT 13-005, for an increase of $151,809.49 for a new contract amount of $7,965,836.08, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board accept a dedication of an 8’ X 12’ electric easement from Linda Kesner at 727 E. Mishawaka Avenue, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board accept an improvement agreement with Lloyd and Geneva Whitfield at 316-138 E. Mishawaka Avenue, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board accept a dedication of 526 sqft of pavement right-of-way as a corner cut at the northwest corner of Mishawaka Avenue and Division Streets from Lloyd and Geneva Whitfield, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented a Professional Services Agreement with Lawson-Fisher Associates for sewer system study for Linden area, bounded by Merrifield Avenue, river, north/south railroad, and Roosevelt Avenue for the not-to-exceed amount of $347,600.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board award the Manhole Rehabilitation Christyann Street Sewer to HRP Construction, the lowest most responsible, responsive quoter, in the amount of $119,350.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Prince moved to approve eighteen (18) Claim Dockets for Utilities and Civil City as submitted by City Controller Becky Miller for a total amount of $6,121,936.30. Mr. Watson seconded; motion carried.

New Business:
There was no new business.

Old Business:
A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:23 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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