REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
November 4, 2014

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of October 28, 2014, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Opening:
One bid was received for 4-ton, oil jacketed, diesel fired asphalt hauling trailer for Central Services Department and is summarized below:

BIDDER        
Brown Equipment Co., Ft. Wayne, IN
Model: 2015, 4TRSGD, Spaulding   $ 30,950.00
Delivery: 60-75 days
Discount: 0%
 

Mr. West said this bid will be forwarded to Central Services for their review and recommendation.

Mayor’s Comment:
Mayor Wood reminded everyone to vote today.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Building Commissioner Brock Hundt presented the Building Department statistics for the month of October, 2014. He said estimated construction costs were $59,920,756.00 vs. $45,593,983.00 at this time last year.

Wastewater Division Manager Karl Kopec requested the Board approve a Certificate of Substantial Completion from HRP Construction for Carriage Lane, Winding Brook, and South Hampton Lift Station improvements. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Water Division Manager Dave Majewski requested the Board authorize the receipt of bids for one (1) 2015 ¾ ton, 4 wheel drive extended cab pickup truck, and one (1) 2015 ½ ton, 4 wheel drive extended cab pickup truck, both to be opened November 25, 2014. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Central Services Department Manager Tim Ryan presented an Intergovernmental Agreement with the Town of Osceola authorizing the sale of a maximum of 60 tons of enhanced road salt at $79.91/ton, effective November 4, 2014 through March 31, 2014. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Engineering Director Gary West presented an Escrow Agreement with HRP Construction and Lake City Bank for Christyann Street Manhole Rehabilitation project, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Change Order No. 1 Final from BLD Services for Milburn Area Sewer Improvements – CIPP Lateral Lining Phase II, for an increase of $47,799.97 for a final contract amount of $1,889,674.97, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Public Hearing:
Mr. West set a hearing date for Wednesday, November 12, 2014, 2014, at 10:00 a.m. for Transient Merchants License for Brown Tree Farm for the sale of Christmas Trees at 120 W. McKinley Avenue (K-Mart parking lot).

New Business:
Mr. West moved to approve a Notice of Recognition of Encroachment of 3.3’ of driveway into the right-of-way of Stanley Street on the west side of 116 E. Stanley Street. Mr. Prince seconded; motion carried.

A request for disabled parking space has been received from the resident at 802 W. Grove Street. This request has been reviewed by the Mishawaka Police Department’s Traffic Bureau. Upon their review, the Police Department recommends that the application be approved. Mr. West moved to approve the disabled parking request as presented. Mr. Watson seconded; motion carried.

Mr. Ryan requested the Board award the contract for 4-ton oil jacketed, diesel fired asphalt hauling trailer to Brown Equipment, the sole bidder, in the amount of $30,950.00. Mr. West moved to approve as presented. Mr. Watson seconded; motion carried.

Old Business:
A request for Notice of Recognition of Encroachment submitted by Bethel College for installation of a directional sign on Lowell Avenue continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:20 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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