REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
February 3, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present except Mr. Watson. Mr. Prince moved to dispense with the reading of the minutes of January 27, 2015, and accept them as circulated. Mr. West seconded; motion carried.

Bid Openings:
Bids were opened for up to ten (10) 2015 All-Wheel Drive four-door Police patrol vehicles and one bid was presented to the Board which is summarized below:

VENDOR        
Jordan Ford, Mishawaka, IN
Model: 2015 Ford Police Interceptor Sedan AWD BASE $ 24,309.00
TOTAL (Base X 10): $ 243,090.00
TRADE-IN (1) - 2005 Chevrolet Impala $ -  2,500.00
TRADE-IN (2) - 2001 Ford Crown Victoria $ -  2,500.00
TRADE-IN (3) - 2007 Chevrolet Impala $ -  3,500.00
TRADE-IN (4) - 2007 Chevrolet Impala $ -  4,000.00
TRADE-IN (5) - 2007 Chevrolet Impala $ -  3,500.00
TRADE-IN (6) - 2007 ´╗┐Chevrolet Impala´╗┐ $ -  3,500.00
TRADE-IN (7) - 2007 Chevrolet Impala $ -  2,500.00
BASE BID MINUS TRADE-INS $ 221,090.00
Delivery: 85-100 days
Discount: 25%
 

Mr. West said this bid would be forwarded to the Police Department for their review and recommendation.

Following the meeting, an additional bid was discovered which had not been opened at the meeting; however, the City Controller documented the receipt of the bid on February 2, 2015, at 2:00 p.m. The bid was not opened at a public meeting, but the bidder had no opportunity to modify its bid. That bid is summarized below:

VENDOR        
Lake Shore Ford, Burns Harbor, IN
Model: 2014 Ford Police Interceptor Sedan AWD BASE $ 24,181.00
TOTAL (Base X 10): $ 241,810.00
TRADE-IN (1) - 2005 Chevrolet Impala $ -  1,800.00
TRADE-IN (2) - 2001 Ford Crown Victoria $ -  1,300.00
TRADE-IN (3) - 2007 Chevrolet Impala $ -  2,000.00
TRADE-IN (4) - 2007 Chevrolet Impala $ -  2,200.00
TRADE-IN (5) - 2007 Chevrolet Impala $ -  2,200.00
TRADE-IN (6) - 2007 Chevrolet Impala $ -  2,000.00
TRADE-IN (7) - 2007 Chevrolet Impala $ -  2,000.00
BASE BID MINUS TRADE-INS $ 228,310.00
Delivery: 70-84 days
Discount: 25%
 

This additional bid was also referred to the Police Department for review and recommendation.

Mayor’s Comments:
Mayor Wood said our visitors from Honduras were impressed with our City and operations.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Fire Chief Dale Freeman requested the Board declare 12 (twelve) bed frame and mattress sets as surplus for disposal. Mr. Prince moved to approve as presented. Mr. West seconded; motion carried.

Park Department Superintendent Terry Zeller requested the use of various streets to hold “Summerfest 5K Race” on Saturday, June 27, 2015, 8:00 a.m. to 10:00 a.m. Mr. West moved to approve as presented. Mr. Prince seconded; motion carried.

Sewer Maintenance Department Manager Tom Dolly requested the Board authorize the purchase from Brown Equipment Co., Inc., Ft. Wayne, IN, of an upgrade of the existing CUES LAMP 2 Lateral Launch Camera to the “Lamp II Pan & Tilt Camera” in accordance with “Special Purchase” memorandum prepared by the Legal Department, in the amount of $55,705.00. Mr. Prince moved for its approval. Mr. West seconded; motion carried.

Engineering Director Gary West presented a Professional Services Agreement from Lawson-Fisher Associates for engineering design (CIPP and Wilson Outfall) construction services and GIS Update Services for Wastewater Department for the not-to-exceed amount of $240,390.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented a Professional Services Agreement from DLZ for engineering assessment report of Logan Corridor (Dragoon to Lincolnway West) and Dragoon Trail (Logan to Ironwood) to improve commercial access for the not-to-exceed amount of $202,600.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Mr. Prince moved to approve sixteen (16) Claim Dockets for Utilities and Civil City as submitted by City Controller Becky Miller for a total amount of $3,389,394.99. Mr. West seconded; motion carried.

New Business:
Mr. West moved to reappoint Victor Kasznia, Jr., to the Mishawaka Plan Commission for a year (1) year term effective January 1, 2015 thru December 31, 2015. Mr. Prince seconded; motion carried.

Requests for renewal of Secondhand Store Licenses have been received from the following businesses:

GameStop, 6501 Grape Road, Suite 382
GameStop, 5856 Grape Road, Suite 10
Disc Replay, 5916 Grape Road

Mr. West moved to approve as presented. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:16 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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