REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
March 10, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by Vice President Mike Watson at 10:00 a.m. All members were present except Mr. West. Mr. Prince moved to dispense with the reading of the minutes of March 3, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
Bids were opened for one (1) used rubber wheel loader, 4.25 yard bucket, 3 yard grapple bucket, JBR coupler, and 60” construction forks for Central Services Department and are summarized below:

BIDDER        
Wakarusa Heavy Equipment, LLC., Wakarusa, IN
Model: Deere 644K, 2009, 4050 hours BASE BID:   $ 163,000.00
TRADE-IN: 1987 John Deere Crawler Loader $ -   8,000.00
TRADE-IN: 1995 Case Wheel Loader $ - 19,000.00
TOTAL:  BASE BID MINUS TRADE-INS $ 136,000.00
 
McAllister Equipment, Alsip, IL
Model: Deere 644K, 2009, 4050 hours BASE BID:   $ 231,848.00
TRADE-IN: 1987 John Deere Crawler Loader $ -   1,350.00
TRADE-IN: 1995 Case Wheel Loader $ - 20,250.00
TOTAL:  BASE BID MINUS TRADE-INS $ 210,248.00
 

Mr. Watson said these bids will be forwarded to the Central Services Department for their review and evaluation.

Bids were opened for accessories for up to ten (10) Police patrol vehicles and are summarized below:

  Ray O’Herron
Co., Inc.
Waymire Fleet
Equipment
Steven R. Jenkins
Co., Inc.
Delivery 30-40 days 45-60 days 30-45 days
Discount 0% 15% 0%
Items Unit Price Total Unit Price Total Unit Price Total
Item #1 $1,025.00 $4,100.00 $905.58 $3,622.32 $809.00 $3,236.00
Item #2 $148.20 $1,482.00 $118.45 $1,184.50 $130.00 $1,300.00
Item #3 $176.25 $1,410.00 $102.85 $822.80 $159.19 $1,273.92
Item #4 $191.25 $1,912.40 $134.26 $1,342.60 $156.90 $1,569.00
Item #5 – RED $66.00 $132.00 $57.96 $115.92 $59.95 $119.90
Item #5 – BLUE $66.00 $132.00 $57.96 $115.92 $59.95 $119.90
Item #6 – RED $137.50 $275.00 $136.95 $273.90 No bid
Item #6 – BLUE $137.50 $275.00 $136.95 $273.90 No bid
Item #7  $42.10 $421.00 $32.75 $327.50 No bid
Item #8 $645.60 $6,456.00 $507.75 $5,077.50 $499.00 $4,950.00
Item #9 $227.25 $2,272.50 $195.50 $1,955.00 $198.80 $1,988.00
Item #10 $466.50 $4,198.50 $450.00 $4,050.00 No bid
Item #11 $327.30 $3,273.00 $316.06 $3,160.60 No bid

Mr. West said these bids will be forwarded to the Police Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
City Attorney Lawrence Meteiver requested the Board reject all bids received for Activate-Mishawaka Employee Health Center as the bids exceeded the threshold requiring Prevailing Wage Rates be included in the specifications. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Mr. Meteiver requested bids for Activate-Mishawaka Employee Health Center be re-advertised for bids with Prevailing Wage Rates included in the specifications to be opened on March 31, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Assistant Chief Mark Tavernier on behalf of Chief Witkowski requested the Board approve the voluntary demotion of Sgt. Michael Dube to the rank of Patrolman First Class in the Investigative Division to be effective March 16, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Chief Tavernier requested the Board approve the promotion of Jonathan D. Phipps to the rank of Patrolman Second Class in the Uniform Division to be effective March 18, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Chief Tavernier requested the Board approve the resignation of Patrolman First Class Zach DeGeyter as he is relocating to Montana, to be effective March 17, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Park Department Superintendent Terry Zeller requested the Board approve the receipt of bids for one (1) 2015 super duty crew cab truck to be opened March 31, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Mr. Zeller requested the Board award the quote for 2015 Golf Course Chemicals and Fertilizer to Advance Turf Solutions, Fishers, IN, the only complete quote received, for a total award amount up to $62,812.51. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
There was no new business.

Old Business:
Mr. Prince moved to approve a request from Villa Macri for a Waiver of the Noise Ordinance to hold a St. Patrick’s Day Tent Party on Saturday, March 14, 2015, from 4:00 p.m. to 12:00 a.m. with live music ending at 11:00 p.m., and subject to normal conditions of approval for public safety. Mr. Watson seconded; motion carried.

Mr. Prince moved to approve a request from Beacon Health System, Memorial Hospital of South Bend, to use streets and the Riverwalk to hold the Sunburst Marathon on Saturday, June 6, 2015, from 6:00 a.m. to 12:30 p.m. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:29 a.m.

Mike Watson – Vice President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

AttachmentSize
bpwsm20150310.pdf85.6 KB