REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
April 7, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of March 31, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Opening:
Bids were opened for one (1) Fire Engine/Pumper Truck for the Fire Department and are summarized below:

BIDDER        
Sutphen Corporation, Dublin, OH
Model: Sutphen Custom Monarch Pumper BASE $ 529,995.00
Delivery: 8-10 Months
 
Global Emergency Products, Whitestown, IN
Model: 2015 Enforcer Top Control 1500 GPM Pumper BASE $ 528,400.00
Delivery: 270-300 Days
 

Mr. West said these bids will be forwarded to the Fire Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood was not available for today’s Board meeting.

Department Head Reports:
Parks Department Superintendent Terry Zeller requested the Board award the bid for one (1) super duty 4X4 double crew cab pick-up truck w/plow to Gates Chevy World, Mishawaka, IN, the most responsive, responsible bidder, for the base bid of $39,916.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Water Division Manager Dave Majewski presented an Agreement for Water Main Extension from Gumwood Retail Outlet in the amount of $57,552.40. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

IT Director Patrick Stokes requested the Board declare five (5) security system boards and panels obsolete for disposal as a $300.00 credit and authorization to terminate security monitoring contract with Sonitrol for a net termination fee of $937.50. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board approve plans and authorize the receipt of quotes for Merrifield Park Sewer Improvements to be opened April 21, 2015, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board approve plans and authorize the receipt of bids for CIPP Sewer Rehabilitation – Various Locations 2015 – to be opened April 28, 2015, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Change Order No. 10 from Selge Construction Co. for Twelfth Street Project, Phase I, INDOT Project R-34218, for an increase of $2,528.40 for a new contract amount of $3,895,111.10, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Hearings:
Mr. West opened the public hearing for a secondhand store license for Encore Consignment Shop doing business at 4609 Grape Road. Aaron Udstuen appeared said they would sell some new, but mostly used clothing. He said their hours will be Monday thru Friday 11-7 and Saturday 11-5.

Mr. West closed the Public Hearing. Mr. Prince moved to approve the secondhand store license for Encore Consignment Shop. Mr. Watson seconded; motion carried.

Mr. West set a public hearing on Tuesday, April 21, 2015, at 10:00 a.m. to receive or hear remonstrance from persons with regard to their respective awards for 715 E. Mishawaka Avenue.

New Business:
Mr. West, on behalf of Human Resources Department, requested the Board award the Activate-Mishawaka Employee Health Center (re-bid) to Brown & Brown General Contractors, Wakarusa, IN, for the base bid of $369,800.00 plus Alternate #2 for a deduction of ($3,355.00), Alternate #5 for a deduction of ($2,937.00), and Alternate #6 for an addition of $9,544.00 for a total award of $373,052.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West scheduled a hearing for the relocation of the Ward House for April 14, 2015, at 10:00 a.m., and moved for its approval. Mr. Prince seconded; motion carried.

Old Business:
Mr. West moved to approve request from Fraternal Order of Police #36 to hold the “Fallen Officer Scholarship Ride” on Saturday, August 1, 2015, from noon to 5:00 p.m. using Ewing Avenue and Dragoon Trail. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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