REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
April 21, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of April 14, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid/Quote Openings:
Quotes were opened for Merrifield Park Sewer Improvements and are summarized below:

QUOTER BASE QUOTE
John Boettcher Sewer & Excavating, Mishawaka, IN $ 60,209.59
HRP Construction, Inc., South Bend, IN $ 47,069.00

Mr. West said these quotes will be forwarded to the consultant for their review and evaluation, and the Engineer’s estimate for the project was $48,522.00.

Bids were opened for Watson Central Service Facility, Phase II Improvements, and are summarized below:

CONTRACTOR BASE BID ALT #1 ALT #2 TOTAL BID
Rieth-Riley, South Bend, IN $2,978,810.95 $ 367,000.00 $ 15,000.00 $3,360,810.95
Gibson Lewis, Mishawaka, IN $2,895,662.00 $ 393,000.00 No bid $3,288,662.00
HRP Const., South Bend, IN $2,810,000.00 $ 463,000.00 $ 35,000.00 $3,308,000.00

Mr. West said these bids will be forwarded to the consultant for their review and evaluation, and the Engineer’s estimate for the project was $2,406,086.00 for base, Alt #1 $500,000.00, and Alt #2 $50,000.00 for a total bid of $2,956,086.00.

Bids were opened for 2015 Curb and Sidewalk Program and are summarized below:

BIDDER TOTAL BID
Rieth-Riley Construction, South Bend, IN $146,850.00
Selge Construction Company, Niles, MI $174,011.25
Walsh & Kelly, South Bend, IN $125,525.00

Mr. West said these bids will be forwarded to the Engineering Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood was not available for today’s Board meeting. Mr. West announced a brief staff meeting will follow today’s meeting.

Department Head Reports:
City Attorney Lawrence Meteiver presented an Access Agreement for property located at 333 E. Mishawaka Avenue to authorize Comcast to enter the property to install communications equipment to be utilized by the Activate Health Clinic. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Fire Chief Dale Freeman reported Probationary Firefighters Joshua Perkins and Charles Barnes have successfully completed their one year probationary period and recommended they be promoted to First Class Firefighter effective April 15, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Street Commissioner Tim Ryan requested the Board approve the receipt of bids for one (1) one ton mini dump truck with front end plow; and one (1) single axle dump truck w/plow both to be opened May 12, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman requested the Board award the bid for surplus distribution transformers to Solomon Corporation, Solomon, KS, the sole bidder, based upon American Metals Market prices with a deduct of ($0.35/lb) for PCB Contamination testing 50-499 PPM, and a deduct of ($1.05/lb) for PCB Contamination testing over 500 PPM. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Engineering Director Gary West requested the Board authorize the receipt of bids for 2015 Summer Street Paving Program to be opened May 12, 2015, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board approve a Grant from INDOT for “FY15 Grade Crossing Fund Award” in the amount of $32,200.00 for pavement markings at all at-grade crossings and designate the Mayor as signatory, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Public Hearings:
Mr. West opened the Public Hearing for a Transient Merchant’s License for TNT Fireworks to sell fireworks at 3610 Bremen Highway (Meijer parking lot) from June 24 thru July 6, 2015.

William Varnhart, TNT Fireworks, appeared. He said they will be conducting the sale in conjunction with the Pentecostal Church again this year.

Mr. West asked if this sale would be similar to last year’s. Mr. Varnhart said yes.

Mr. West closed the Public Hearing. Mr. Watson moved to approve. Mr. Prince seconded; motion carried.

Mr. West opened the Public Hearing to receive or hear remonstrance from persons with regard to their respective award of damages sustained to property located at 705 E. Mishawaka Avenue due to the acquisition of temporary interest. No one appeared.

Mr. West closed the Public Hearing.

New Business:
Mr. Meteiver presented Board Resolution 2015-06 Confirming Resolution 2015-05 and Finalizing the Award of Damages Sustained ($2.34) to Property Located at 705 E. Mishawaka Avenue due to Acquisition of Temporary Interest. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

A request was received from Clay Fire Territory Local 1630 to hold a “2015” Battle of the Badges” to be held at Strikes and Spares, 5419 Grape Road, on Sunday, May 31, 2015, from 2:00 p.m. to 5:00 p.m. with 20’ X 40’ tent for beer garden and live music. Mr. Watson moved to approve subject to normal conditions for public safety. Mr. Prince seconded; motion carried.

A request was received from H.G. Christman Construction to place a dumpster south of 113 Lincolnway West, between Main and Mill Streets totally blocking the alley from April 21 through April 27. Mr. West moved to approve. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:38 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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