REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
May 5, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of April 28, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Quote/Bid Openings:
One (1) quote was received for one 2016 4WD extended cab line body truck with 55’ insulated aerial device for the Electric Department and is summarized below:

COMPANY        
Altec Industries, Indianapolis, IN
Model: Altec TA55ARM BASE $ 248,000.00
TRADE-IN (1) - 2001 International $  -  6,000.00
TOTAL - BASE MINUS TRADE $ 242,000.00
Delivery: 300 days
Discount: 10%

Mr. West said this bid will be forwarded to the Electric Department for their review and recommendation.

Bids were opened for CIPP Sewer Rehabilitation – Various Locations 2015 – and are summarized below:

CONTRACTOR BASE BASE PLUS
ALT. #1-#18
Inland Waters Pollution Control, Detroit, MI $490,001.00 $983,939.00
Layne Inliner LLC, Orleans, IN $606,448.00 $1,197,945.00

Mr. West said these bids would be forwarded to the consultant for their review and evaluation.

Bids were opened for Mishawaka Avenue Improvements, Phase II, Project ENT 15-008, and are summarized below:

CONTRACTOR BASE ALTERNATE #1
Selge Construction, Niles, MI $1,441,545.06 $250,000.00
Walsh & Kelly, South Bend, IN $1,382,611.60 $74,000.00
Rieth-Riley, South Bend, IN $1,292,483.00 $109,750.00
C & E Excavating, Elkhart, IN $1,275,829.20 $24,160.00
HRP Construction, South Bend, IN $1,179,800.00 $109,000.00

Mr. West said these bids would be forwarded to the consultant for their review and evaluation. He also said the Engineer’s estimate is $1,743,693.00 plus an alternate of $200,000.00.

Bids were opened for Grove-Elizabeth-Mishawaka Avenue Improvements, Project ENT 15-009, and are summarized below:

CONTRACTOR BASE
Selge Construction, Niles, MI $1,682,843.91
Walsh & Kelly, South Bend, IN $1,494,990.46
Rieth-Riley, South Bend, IN $1,487,388.60
C & E Excavating, Elkhart, IN $1,455,464.80
John Boettcher Sewer & Excavating, Mishawaka, IN $1,310,131.14
HRP Construction, South Bend, IN $1,339,500.00

Mr. West said these bids would be forwarded to the consultant for their review and evaluation. He also said the Engineer’s estimate is $1,852,226.00.

Mayor’s Comments:
Mayor Wood announced a brief staff meeting would follow today’s Board meeting.

Department Head Reports:
City Attorney Lawrence Meteiver presented a 3-year Management and Professional Services Agreement between Activate Healthcare, LLC, and the Board of Public Works and Safety for the Mishawaka Healthcare Clinic. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Assistant Police Chief Steve Ravotto said they have been notified of a change of date for an alley closure request approved by Board at last week’s meeting for 605 S. Logan Street. The new date will be May 16 instead of May 9. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Fire Chief Dale Freeman requested the Board promote Firefighters Kevin L. Cooper, Travis A. Corn, and Jason Stauffacher from their current rank of1st Class Firefighter to the rank of Master Firefighter, effective May 7, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Chief Freeman requested the Board award the bid for one (1) new engine/pumper for the Fire Department to Sutphen Manufacturing, not the lowest but the most responsive bidder in the amount of $529,995.00 which was $1,595.00 higher than Pierce Manufacturing (the only other bidder). The Pierce bid had eleven (11) exceptions to the specifications as detailed in the May 5, 2015, letter, whereas Sutphen fully complied with the specifications. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince requested the Board award the bid for Watson Central Services Facility, Phase II Improvements, to HRP Construction, Inc., South Bend, the lowest most responsible, responsive bidder, for the base bid of $2,810,000.00 plus Alternates 1 and 2 for a total award of $3,308,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince requested the Board award the quote for the demolition of 801 and 1102 Union Street to R & R Excavating, Inc., Mishawaka, the lowest most responsible, responsible quoter, for the base amount of $30,700.00 and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Change Order No. 1 from Ziolkowski Construction for Central Park Improvements for an increase of $75,179.00 for a new contract amount of $4,824,179.00, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
A request for renewal of Secondhand Store License has been received from Guitar Center #620, 5825 Grape Road. Mr. West moved to approve. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:34 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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