REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
May 12, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of May 5, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
Bids were opened for 2015 Summer Street Program Materials and are summarized below:

CONTRACTOR BASE
Rieth-Riley Construction Co., Inc., South Bend, IN $1,039,210.00
Walsh & Kelly, Inc., South Bend, IN $1,028,200.00

Mr. West said the bids will be forwarded to the Engineering Department for their review, evaluation, and consideration.

Bids were opened for one (1) one ton mini dump crew cab with plow for the Street Department and are summarized below:

BIDDER        
Jordan Motors, Inc., Mishawaka, IN
Model: 2016 Ford F450 4X4 with dump body and plow BASE $ 64,055.00
TRADE-IN (1) - 2002 Chevy 3500 Crew Cab $  -  2,300.00
TOTAL MINUS TRADE $ 61,755.00
Delivery: 26-28 weeks
Discount: 25%
 
Gates Chevrolet, Mishawaka, IN
Model: 2015 Chevrolet 3500 HD BASE $ 60,454.00
TRADE-IN (1) - 2002 Chevy 3500 Crew Cab NO BID
Delivery: 90 days
Discount: 25%

Mr. West said the bids will be forwarded to the Street Department for their review, evaluation, and consideration.

Bids were opened for one (1) single axle dump truck for the Street Department and are summarized below:

BIDDER        
Selking International, South Bend, IN
Model: 2016 International 7400 w/equipment (from W.A. Jones Equipment) BASE $ 153,647.25
TRADE-IN (1) - 1997 Ford Single Axle Dump $  -  1,250.00
TOTAL MINUS TRADE $ 152,397.25
Delivery: 180 days
Discount: 10-25%
 
Selking International, South Bend, IN
Model: 2016 International 7400 w/equipment (from Lindco Equipment Co) BASE $ 155,656.25
TRADE-IN (1) - 1997 Ford Single Axle Dump $  -  1,250.00
TOTAL MINUS TRADE $ 154,406.25
Delivery: 180 days
Discount: 10-25%

Mr. West said the bids will be forwarded to the Street Department for their review, evaluation, and consideration.

Mayor’s Comments:
Mayor Wood invited all to attend the ribbon cutting at Camp LaSalle at Merrifield Park on Friday morning at 10:30.

Mayor Wood announced a brief staff meeting would follow today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski reminded everyone that this week is Police Memorial Week and that on Wednesday at 11:00 a.m. in front of the police station there will be a service to honor fallen officers.

Electric Division Manager Rick Springman requested the Board award the bid for one (1) 2016 4WD extended cab line truck w/55’ aerial device to Altec Industries, Inc., Indianapolis, IN, the sole bidder, for the base bid of $248,000.00 less trade in allowance of $6,000.00 for a total award of $242,000.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Controller Rebecca Miller presented Resolution 2015-07 Authorizing the Investment of Public Funds pursuant to I.C. 5-13-9-5 to allow banks outside the political subdivision to submit quotes on public funds certificates of deposit for the purpose of investing its operating and utility funds, and authorize the City Controller as investing officer. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement with Specialty Systems of South Bend for asbestos abatement at 1102 S. Union Street for the lump sum amount of $125.00, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board award the contract for CIPP Sewer Rehabilitation – Various Locations 2015 to Inland Waters Pollution Control, Detroit, MI, the lowest most responsive and responsible bidder, for the base bid of $490,001.00, plus Alternate #1 $22,310.00, Alternate #2 $33,150.00, Alternate #6 $30,490.00, and Alternate #13 $22,250.00 for a total award of $598,201.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board award the contract for Mishawaka Avenue Improvements – Phase II, to HRP Construction Co., Inc., South Bend, the lowest most responsive and responsible bidder, for the base bid of $1,179,800.00, no alternate awarded, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board award the contract for Grove-Elizabeth-Mishawaka Avenue Improvements to John Boettcher Sewer & Excavating, Mishawaka, the lowest most responsive and responsible bidder, for the bid amount of $1,310,131.14, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board approve plans and authorize the receipt of bids for CSO Consolidation Phase II Mishawaka Avenue to be opened June 2, 2015, and moved for its approval.

Approval of Claims:
Mr. Watson moved to approve nineteen (19) Claim Dockets for Utilities and Civil City as submitted by City Controller Becky Miller for a total amount of $2,984,422.33. Mr. Prince seconded; motion carried.

New Business:
A request from Morgan’s and Little Black Dog Tavern, 100 Center Street, to waive the Noise Ordinance to permit live acoustic music outside on their patio from 6:30 p.m. to 9:30 p.m. every other Wednesday May 20, 2015 through September 2, 2015. Mr. Prince moved to approve subject to normal conditions of approval for public safety. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:32 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

AttachmentSize
bpwsm20150512.pdf76.48 KB