REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
May 19, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of May 12, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
Bids were opened for 2015 CDBG ADA Infrastructure Improvements and are summarized below:

CONTRACTOR TOTAL BID
Northern Construction Services, Niles, MI $353,629.00
Rieth-Riley Construction Co., South Bend, IN $296,360.00
Selge Construction Co., Niles, MI $280,326.53

Mr. West said these bids would be forwarded to the Engineering Department for their review, evaluation, and recommendation.

Bids were opened for Lowell and Edgar Avenue Improvements and are summarized below:

CONTRACTOR TOTAL BID
John Boettcher Sewer & Excavating, Mishawaka, IN $214,659.88
C&E Excavating, Elkhart, IN $196,596.74
Selge Construction Co., Niles, MI $221,053.45
HRP Construction, South Bend, IN $210,530.00
Rieth-Riley Construction Co., South Bend, IN $213,567.00
Walsh & Kelly, South Bend, IN $195,045.00

Mr. West said these bids would be forwarded to the consultant for their review, evaluation, and recommendation. Also, the engineer’s estimate for the project was $238,415.00.

Mayor’s Comments:
Mayor Wood said last week was very successful and thanked all departments responsible for the Police Memorial as well as the Camp LaSalle Ribbon Cutting ceremony. Also this coming Monday is the annual Mishawaka Memorial Day Parade.

Mayor Wood announced a staff meeting would follow today’s board meeting.

Department Head Reports:
Park Superintendent Terry Zeller submitted a request to remove one tree and stump in the right of way at 116 E. 6th Street. The tree has been analyzed and recommended for removal by the Park Department Landscaper. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Street Commissioner Tim Ryan requested the Board award the bid for one (1) single axle dump truck w/plow to Selking International with W.J. Jones (outfitter) equipment for the base bid of $153,647.25 plus voluntary alternates of large leaf springs $934.00, extended warranty $700.00, belt over conveyor $3,042.00, wing plow laser guide $2,957.00, less trade in allowance ($1,250.00), and early pay deduction ($882.00) for a total award of $159,148.25. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Mr. Ryan requested the Board advertise for bids for the supply and delivery of gasoline and diesel fuel for City of Mishawaka to be opened June 9, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board award the bid for 2015 Summer Street Paving and Materials to Rieth-Riley Construction Company, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Professional Services Agreement with DLZ for Front Street Roundabout Reconstruction including: testing, design, and construction observation for the not-to-exceed amount of $23,200.00, and moved for its approval.

Mr. West requested the Board accept the three (3) year Maintenance Bond from HRP Construction for Milburn Area Sewer System Improvements, Division “J” – Phase II to be in effect until October, 2017, and moved for its acceptance. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
A request was received from First Christian Church, 2511 E. Third Street, to hold an outdoor concert on Saturday, July 11, 2015, from 5:00 p.m. to 10:00 p.m. Mr. Prince moved to approve subject to normal conditions of approval for music and public safety. Mr. Watson seconded; motion carried.

A request from River Rock Development to temporarily close sections of Elizabeth Street between Mishawaka Avenue and Grove, Grove between Main and Elizabeth, and Mishawaka Avenue between Main and Elizabeth, daily from May 20 to May 31. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:25 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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