REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
June 23, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m. All Board members were present. Clerk Kari Myers was absent. Mr. Prince moved to dispense with the reading of the minutes of June 16, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Quote/Bid Openings:
Quotes were opened for the Front Street roundabout reconstruction, and are summarized below:

CONTRACTOR BASE BID
Walsh & Kelly, Inc., South Bend, IN $ 119,849.00
Selge Construction Co. Inc., Niles, MI $   97,959.50
Reith-Riley Const. Co., South Bend, IN $ 107,132.00

Mr. West said these bids will be forwarded to the consultant for their review, evaluation, and recommendation.

Mayor’s Comments:
Mayor Wood announced that the south Church/Union Norfolk Southern underpass improvements ribbon cutting, and his executive order designating the corridor as “Princess City Parkway”, would occur at 2:00pm today just north of the Union Street Fire Station. Mayor Wood also reminded everyone that Summerfest will occur this weekend with one of his favorite tribute bands, Hotel California. He also mentioned that the northern Indiana Mayors Roundtable would be held this Friday, Convening at the Center for Hospice Care’s Main Conference room, followed by an “under construction” tour of Central Park.

Department Head Reports:
City Attorney Larry Meteiver presented a security services agreement for the Mishawaka Health Clinic at 333 E. Mishawaka Avenue with Per Mar Security from Mishawaka IN. Details included an initial payment of $10,210.00 for equipment, and a $1,536.00 annual payment. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Wastewater Division Manager Karl Kopec presented a three year 10% maintenance bond from Robert Crosby Construction from Fort Wayne IN for Middleboro Lift Station upgrades, effective March 31, 2015 through March 31, 2018. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman presented an agreement with Alden Systems, Inc. to conduct a utility pole inventory including a $5,000 annual payment for “Notify” software, with a not to exceed price of $7.50 per pole and $1.00 per City identification tag installation. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince requested the approval of a professional services agreement with Tec Serv Environmental for the removal of two underground oil storage tanks, including the sampling of materials and disposal at 601 Russell Street for a not to exceed amount of $14,875.00 and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board accept a 3-year 10% Maintenance Bond from Selge Construction for INDOT contract 34218-A Twelfth Street Improvements between Blackberry and Lexington, to be in effect until June 1, 2018, and moved for its acceptance. Mr. West noted that INDOT projects typically do not have a maintenance bond component and that in this case the bond was negotiated because of problems with the pavement that occurred over the past winter. Mr. Watson seconded; motion carried.

Mr. West requested the Board award the Fir Road & University Drive intersection Project to Rieth-Riley Construction of South Bend with a low bid of $1,047,721.00 and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board award the reconstruction of Cedar Street and the elimination of CSO 12B to C&E Construction of Elkhart with a low bid of $784,708.83 and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented a Professional Service Agreement Supplement No. 1 from Lawson-Fisher Associates for MWW-15-001 construction engineering services for CSO Consolidation Services Phase II- Division I, Mishawaka Avenue, an increase of 103,600.00 for a new not-to-exceed amount of $343,990.00 and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented an escrow agreement with HRP Construction and Lake City Bank for CSO Consolidation Project #MWW-15-003 and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board award the quotes for landscape maintenance within certain City right-of-way to the low quoters as follows: The base #1 and #2 to Acorn Landscaping of South Bend in an amount of $31,250.00, the base #3 and Alternates 2, 3, 5, and 6 to Thompson Landscaping in an amount of $42,425.00, and alternate number one to Fuerbringer Landscaping in an amount of $39,284.00 and moved for the awards as presented. Mr. Watson seconded; motion carried.

Approval of Claims:
Controller Rebecca Miller requested approval of (14) claim dockets in the amount of $7,368,612.81. Mr. Watson moved for approval. Mr. Prince seconded; motion carried.

Public Hearing:
Mr. West opened the Public Hearing for Transient Merchant License for Sweet Corn Charlie to sell vegetables and fruit at the northeast corner of Hickory and Edison Roads. This is an annual permit that runs from June 1, 2015 to June 1, 2016. The time period of sales during that duration was estimated to be between June 24, 2015, to September 30, 2015. There were no public comments.

Mr. West closed the public hearing. Mr. Prince moved to approve the Transient Merchant License for Sweet Corn Charlie. Mr. Watson seconded; motion carried.

New Business:
A request was received from individuals living at 813 west Fifth Street to close Fifth Street between Smith and Tayler Streets on July 4th, 2015 between the hours of 12 noon to midnight for a neighborhood cookout, music, and fireworks. Mr. West moved to approve the requested closure noting that cleanup of any trash and debris should be added to the Boards standard conditions of approval. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:40 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Ken Prince – Member, acting Clerk of the Board of
Public Works and Safety/Utility Board

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