REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
June 30, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of June 23, 2015, and accept them as circulated. Mr. Prince seconded; motion carried.

Bid Opening:
Bids were opened for Brick Road – Fir Road Water Main Improvements and are summarized below:

CONTRACTOR BASE BID ALT #1 ALT #2
Selge Construction Co. Inc., Niles, MI $ 1,483,276.60 $   30,216.50 $   35,525.00
R & R Excavating, Mishawaka, IN $ 1,895,088.40 $ 118,817.00 $   28,625.00
C & E Excavating, Elkhart, IN $ 1,535,535.07 $   22,028.75 $   31,156.25
John Boettcher Sewer & Exc., Mishawaka, IN $ 1,499,527.54 $   45,775.66 $   21,856.00
HRP Construction, South Bend, IN $ 1,628,000.00 $   57,209.00 $   34,375.00
Reith-Riley Const. Co., South Bend, IN $ 1,966,391.22 $   59,185.00 $   41,687.50

Mr. West said the bids will be forwarded to the Consultant for their review, evaluation, and recommendation.

Mayor Comments:
Mayor Wood was not available for today’s Board meeting. Mr. West thanked everyone for the extra effort for a successful Summerfest.

Department Head Reports:
Police Chief Ken Witkowski presented the Department’s submission of the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG). The application is in the amount of $13,840.00 and is intended to be used for the purchase of law enforcement technology, equipment, and programs. Chief Witkowski also asked that the item be taken under advisement so he can further research the grant. Mr. West opened the item for public comment as it had been advertised in the newspaper. No one appeared to comment on the grant.

Engineering Director Gary West requested the Board award the Front Street Roundabout Reconstruction to Selge Construction, the lowest most responsive, responsible quoter, in the amount of $97,959.50, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Professional Services Agreement Supplement #1 from First Group Engineering for Twelfth Street Improvements, Phase II, to provide additional survey, storm sewer design, and environmentals for an increase of $66,700.00 for a new not-to-exceed amount of $476,700.00, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
A request was received from the residents of Reverewood in the Woods to close a section of Bennington Drive between Dudley and Shelton on Saturday, August 1, 2015, from 12:00 p.m. to 9:00 p.m. to hold a block party. Mr. Watson moved to approve subject to normal conditions of approval for public safety. Mr. Prince seconded; motion carried.

A request from First Christian Church, 2511 E. Third Street, to reschedule their event from July 11 to Saturday, August 22, 2015, with all other details remaining unchanged. Mr. Prince moved to approve as presented. Mr. Watson seconded.

A request from Villa Macri, 225 Toscana Boulevard, for a Waiver of Noise Ordinance for an Italian Fest with food, alcohol, and live music on the Piazza from 4:00 p.m. to 12:00 p.m. on Friday, July 17, 2015, and also on Saturday. Mr. Prince moved to approve subject to the condition that live music end at 11:00 p.m., must meet all fire codes relative to access and capacity. Mr. Watson seconded; motion carried.

A request from Liberty Mutual Insurance Company to use City-owned property in downtown for two months to temporarily park 150 employees during the rehabilitation of their parking lot. Mr. West moved to approve. Mr. Prince seconded; motion carried.

Mr. Prince said the Central Park ribbon cutting ceremony will be held Friday, July 3 at 9:00 p.m.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:32 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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