REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
July 7, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of June 30, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
Bids were opened for Twin Branch Parking Lot Construction and are summarized below:

CONTRACTOR BASE BID ALT #1 ALT #2 ALT #3
Walsh & Kelly, South Bend, IN $ 205,700.00 $ 37,100.00 $ 316,465.00 $ 66,000.00
Rieth-Riley, South Bend, IN $ 218,000.00 $ 67,000.00 $   23,000.00 $   2,500.00
John Boettcher Sewer & Excavating, Mishawaka, IN $ 222,878.50 $ 29,566.00 $   29,566.00 $   7,270.30

Mr. West said these bids will be forwarded to the Consultant for their review and evaluation.

Bids were opened for one (1) 2015 Medium Duty Type 1 Ambulance for the Fire Department and are summarized below:

BIDDER BASE BID
Horton Emergency Vehicles, Grove City, OH  
VEHICLE: 2016 Horton 623 $ 289,093.00
DELIVERY: 300 days  
DISCOUNT: 0%  
   
Rolland Specialty Vehicles & Products, Inc., Toledo, OH  
VEHICLE: 2016 Freightliner M2 Type I Ambo $ 296,662.00
DELIVERY: 240-270 days  
DISCOUNT: 10%  
   
Crossroads Ambulance Sales & Service, LLC, Elkhart, IN  
VEHICLE: 2016 Freightliner M2/PL Custom Titan $ 274,828.00
DELIVERY: 280 days  
DISCOUNT: 5%  

Mr. West said these bids will be forward to the Fire Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood was not available for today’s Board meeting. Mr. West said the opening of the renovated Central Park was a success.

Department Head Reports:
Police Chief Ken Witkowski presented Detective Lt. Robert Pawlowski as “Police Officer of the 1st Quarter 2015”. Chief Witkowski said Lt. Pawlowski is a vital member of the Investigative Division with his dependability, loyalty, and work ethic he portrays on a day-to-day basis. He said his attention to detail is remarkable as he leaves no stone unturned in his investigations.

Park Superintendent Terry Zeller submitted a request to remove four (4) trees, two (2) of which are in the treelawn, at 345 Edgewater. The trees have been analyzed and recommended for removal by the Park Department Landscaper. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince requested the Board authorize the receipt of quotes for demolition of 601 Russell Street to be opened July 21, 2015, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince requested the Board authorize the receipt of quotes for the demolition of 1612 Lynn Street to be opened July 21, 2015, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board award the contract for Brick/Fir Road Watermain Improvements to Selge Construction Co., Niles, MI, the lowest most responsive, responsible bidder, for the base bid amount of $1,483,276.60, plus Alternate #1 for $30,216.50 and Alternate #2 for $35,525.00 for a total award of $1,659,018.10, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Supplemental Agreement No. 1 from Brierley Associates for additional services on LTCP Tunneling Expertise for an increase of $16,000.00 for a final not-to-exceed amount of $156,500.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented a Professional Service Agreement with DLZ to provide full-time construction engineering services for Brick Road – Fir Road water Main Improvements (ENT 15-017) for the not-to-exceed amount of $129,500.00, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
Controller Rebecca Miller requested approval of twenty-six (26) claim dockets in the amount of $7,672,612.56. Mr. Watson moved for approval. Mr. Prince seconded; motion carried.

New Business:
There was no new business.

Old Business:
Chief of Police Ken Witkowski presented the Department’s submission of the 2015 Edward Byrne Memorial Justice Assistance Grant (JAG). The application is in the amount of $13,840.00 and is intended to be used for the purchase of law enforcement technology, equipment, and programs. Mr. Prince moved to acknowledge the submission of the grant application as requested. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:31 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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