REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
July 21, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present except Mr. Watson. Mr. Prince moved to dispense with the reading of the minutes of July 14, 2015, and accept them as circulated. Mr. West seconded; motion carried.

Quote Openings:
Quotes were opened for the demolition and removal of 1612 Lynn Street and are summarized below:

CONTRACTOR BASE QUOTE DAYS TO COMPLETE
Torok Excavating, South Bend, IN $6,400.00 40
Ritschard Bros., South Bend, IN $11,941.00 5
Jackson Services, Rochester, IN $7,800.00 5
John Boettcher Sewer & Excavating, Mishawaka, IN $5,562.80 14

Mr. West said these quotes would be forwarded to the Community Development Department for their review and evaluation.

Quotes were opened for the demolition and removal of structures at 601 Russell Street and are summarized below:

CONTRACTOR BASE QUOTE DAYS TO COMPLETE
Torok Excavating, South Bend, IN $49,550.00 60
Ritschard Bros., South Bend, IN $45,925.00 30
C & E Excavating, Elkhart, IN $97,430.00 15
Jackson Services, Rochester, IN $67,500.00 30
John Boettcher Sewer & Excavating, Mishawaka, IN $81,331.50 45

Mr. West said these quotes would be forwarded to the Community Development Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood announced that he had been informed by A.M. General that the first Mercedes Benz will roll off the production line on August 11.

Department Head Reports:
Park Superintendent Terry Zeller submitted a request to remove one tree and trim one tree in the tree lawn at 208 W. 12th Street. The trees have been analyzed and recommended for removal and trimming by the Park Department Landscaper. Mr. Prince moved to approve as presented. Mr. West seconded; motion carried

Mr. Zeller submitted a request to trim one tree in the tree lawn at 1207 Prospect Drive. The tree has been analyzed and recommended for trimming by the Park Department Landscaper. Mr. Prince moved to approve as presented. Mr. West seconded; motion carried.

City Planner Ken Prince presented a Professional Service Agreement with Specialty Systems of South Bend, Inc., for asbestos abatement at the former care facility at 601 Russell Street for the not-to-exceed amount of $22,500.00, and moved for its approval. Mr. West seconded; motion carried.

Mr. Prince presented a Professional Service Agreement with Specialty Systems of South Bend, Inc., for asbestos abatement at the office building at 601 Russell Street for the not-to-exceed amount of $1,100.00, and moved for its approval. Mr. West seconded; motion carried.

Engineering Director Gary West presented an Access Agreement with STAG Industrial, Inc., owners of AM General site at 408 S. Byrkit Avenue to enable Lawson-Fisher Associates to conduct stormwater investigations, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Change Order No. 4 Final from C & E Excavating, Inc., for Fir-Capital Connector (ENT 13-006 Beacon Parkway) for an increase of $34,506.89 for a final contract amount of $3,558,966.84, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Professional Service Agreement Supplement #2 with DLZ for additional survey and design for SR 23 widening (ENT 14-008) for 1,800 linear ft of 12” watermain for an increase of $28,275.00 for a new not-to-exceed amount of $406,275.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
Deputy Controller Misti Horvath requested approval of eighteen (18) claim dockets in the amount of $13,484,579.25. Mr. Prince moved for approval. Mr. West seconded; motion carried.

Hearing:
The Utility Board Complaint Resolution Hearing set for Wednesday, July 29, 2015, at 10:00 a.m. has been cancelled by Complainant Josephine Schimizzi, pending further request. Mr. Prince moved to cancel the Complaint Resolution Hearing per the request of Josephine Schimizzi. Mr. West seconded; motion carried.

New Business:
A request for an Exception to the Noise Control Ordinance was received from Summer Song, Inc. to operate a truck in Mishawaka for the remainder of the ice cream season or until December 31, 2015. Mr. West moved to approve Board Resolution 2015-10 for Summer Song to operate a truck in Mishawaka for the hours of 10:00 a.m. to 9:00 p.m. and other conditions as specified in the Resolution. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:20 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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