REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
September 15, 2015

 

The regular meeting of the Mishawaka Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m. All members were present except Mr. Watson. Mr. West moved to dispense with the reading of the minutes of September 8, 2015, and accept them as circulated. Mr. Prince seconded; motion carried.

Bid/Quote Openings:
Bids were opened for Battell Center Renovations and are summarized below:

CONTRACTOR BASE BID ALT #M-1 ALT #M-2
Berglund Construction, Chesterton, IN $3,350,000.00 $63,349.00 $224,558.00
Brown & Brown, Wakarusa, IN $2,828,000.00 $45,900.00 $203,000.00
Gibson-Lewis, Mishawaka, IN $3,459,800.00 $117,000.00 $278,000.00
J. J. White, South Bend, IN $3,288,000.00 $114,000.00 $273,800.00
Larson-Danielson, LaPorte, IN $3,256,724.00 $116,145.00 $284,075.00
Robert Henry Corporation, South Bend, IN $2,860,000.00 $41,800.00 $197,450.00
Ziolkowski Construction, South Bend, IN $2,784,600.00 $115,000.00 $266,000.00

Mr. West said these bids would be forwarded to the consultant for their review, evaluation, and recommendation.

Quotes were opened for Trinity Place Realignment, Phase I, and are summarized below:

CONTRACTOR BASE BID ALT A ALT B TOTAL
R & R Excavating, Mishawaka, IN $196,473.15 $47,202.00 $5,000.00 $248,675.15
John Boettcher Sewer & Excavating, Mishawaka, IN $133,437.95 $35,852.09 $5,534.00 $174,824.04
HRP Construction, South Bend, IN $178,800.00 $36,700.00 $7,200.00 $222,700.00
Selge Const. Co. Inc., Niles, MI $298,782.90 $74,833.50 $9,775.00 $383,391.40

Mr. West said these bids would be forwarded to the consultant for their review, evaluation, and recommendation.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
City Attorney Lawrence Meteiver presented Board of Public Works and Utility Board Joint Resolution 2015-01 Adopting a Hazard Communication Program whereby hazardous chemicals are identified and that information regarding the chemicals is communicated to all employees. Mr. Prince moved to approve as presented. Mr. West seconded; motion carried.

Water Division Manager Dave Majewski requested the Board accept a permanent easement from Penn-Harris-Madison School Corporation on the south side of Brick Road at Prairie Vista School for a watermain pressure monitor station. Mr. Prince moved to approve as presented. Mr. West seconded; motion carried.

City Planner Ken Prince requested the Board approve plans and authorize the receipt of bids for Edison Lakes Landscape Enhancements to be opened October 6, 2015, and moved for its approval. Mr. West seconded; motion carried.
Engineering Director Gary West presented a Memorandum of Understanding with MACOG to pay them $2,000.00 to complete traffic counting program at 33 locations from July 1, 2015 through June 30, 2016, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Sanctuary Subdivision plans providing future City maintenance of utilities, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller requested approval of twenty-one (21) claim dockets in the amount of $10,473,717.91. Mr. Prince moved for approval. Mr. West seconded; motion carried.

New Business:
Mr. West moved to approve a request from the Mishawaka Police Department to hold “Beutter Park 5K Race” on Saturday, October 24, 2015, from 9:00 a.m. to 11:00 a.m. using Front Street , Spring Street, and the Riverwalk within Beutter, Central, Battell, Lincoln Parks, and Kamm’s Island. Mr. Prince seconded; motion carried.

Mr. Prince moved to approve a request from Barak Group to restrict traffic at 9:00 a.m. and 1:00 p.m. on Tuesday, September 15, and Thursday, September 17, plus two (2) additional times the next two weeks on Mishawaka Avenue to allow for placing of a crane. Mr. West seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:35 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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