REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
October 6, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of September 29, 2015, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Opening:
Bids were opened for Edison Lakes Landscape Enhancements (PLT 15-016) and are summarized below:

BIDDER BASE BID ALT #1
John Boettcher Sewer & Excavating, Mishawaka $300,033.55 $323,120.25
Douglas Landscape, Inc., South Bend $235,220.00 $264,315.00
Fuerbringer Landscaping & Design, South Bend $249,795.00 $296,192.00
M.A.A.C. Property Services, Niles, MI $158,588.00 $184,050.00

Mr. West said these bids would be forwarded to the consultant for their review and evaluation.

Mayor’s Comments:
Mayor Wood acknowledged Municipal Utilities linemen who participated in this year’s 2015 IMEA Lineworker’s Rodeo held in Scottsburg, IN. He said once again, Mishawaka linemen took home many top honors.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski requested the Board promote Pfc. Brian Costa to the rank of Lieutenant filling the lieutenant vacancy in the Investigative Division – Street Crimes Unit due to Lt. Bryan Fox’s transfer and promotion to Captain of the Uniform Division, Midnight Shift. Chief Witkowski said the change of status will be retroactive to September 14, 2015. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Terry Zeller, Parks Department Superintendent, submitted a request to remove one tree and stump in the tree lawn at 218 E. Broadway Street. The tree has been analyzed and recommended for removal by the Park Department Landscaper. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented Supplemental Agreement No. 1 from Franko Design for branding and wayfinding sign design for an increase of $2,500.00 for a new not-to-exceed amount of $11,500.00, and moved for its approval.

Mr. Prince presented Supplemental Agreement No. 1 from Lehman & Lehman for Edison Lakes Parkway Tree Replacement (PLT 13-010) for an increase of $8,745.00, for a new not-to-exceed amount of $17,245.00, and moved for its approval.

Mr. Prince presented Change Order No. 1 Final from R & R Excavating, Inc. for demolition of 801 and 1102 Union Street, for an increase of $1,935.36 for a final contract amount of $32,635.36, and moved for its approval. Mr. Watson seconded; motion carried.
Engineering Director Gary West requested the Board approve plans and authorize the receipt of quotes for Trinity Place Realignment, Phase II, to be opened October 20, 2015, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board approve plans and authorize the receipt of quotes for Mill Street Parking Lot to be opened October 20, 2015, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board accept a 3-year Maintenance Bond from Selge Construction for 2015 CDBG ADA Infrastructure Improvements to be in effect until October, 2018, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Supplement Agreement No. 1 from Abonmarche Consultants for Trinity Place Realignment, construction services Phase I and II, for an increase of $33,000.00 for a new not-to-exceed amount of $134,000.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims
There were no claims to approve.

Hearings:
Mr. West said the hearing set for Second Hand Store License for Julie’s Used Appliances, 2302 Lincolnway West is being continued due to open Code Enforcement violations.

New Business:
Mr. West moved to approve a request from Mishawaka Catholic Schools to close the gates at the St. Joseph Campus on Spring Street, between 3rd and 4th Streets, on Thursday, October 29, from 4:30 p.m. to 7:30 p.m. for “Trunk or Treat”. Mr. Prince seconded; motion carried.

Mr. West moved to approve a request from Panzica Building Corp regarding Beacon Health & Fitness traffic control and parking on Beacon Parkway on Thursday, October 8, 2015, from 9:30 a.m. to 11:00 a.m. for groundbreaking ceremony. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:31 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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