REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
October 20, 2015

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of October 13, 2015, and accept them as circulated.

Quote Openings:
Quotes were opened for Third and Mill Street Municipal Parking Lot and are summarized below:

QUOTER AMOUNT
John Boettcher Sewer & Excavating, Mishawaka $149,610.33
Selge Construction, Niles, MI $159,554.90
Rieth-Riley Construction, South Bend, IN $148,689.40

Mr. West said these quotes would be forwarded to the Engineering Department for their review and evaluation.

Quotes were opened for Trinity Place Realignment, Phase II, and are summarized below:

QUOTER BASE BID ALT "A" BASE + ALT "A"
C & E Excavating, Elkhart, IN $112,782.50 ($1,353.75) $111,428.75
John Boettcher Sewer & Excavating, Mishawaka $114,737.95 ($657.50) $114,080.45
R & R Excavating, Mishawaka, IN $81,458.00 ($1,315.00) $80,143.00
Selge Construction, Niles, MI $139,553.00 $3,945.00 $143,498.00

Mr. West said these quotes would be forwarded to the consultant for their review and evaluation.

Department Head Reports:
City Attorney Lawrence Meteiver requested the Board ratify the Confidentiality Agreement. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Mr. Meteiver requested the Board approve the purchase of emergency services to repair a garage door at Water Division Operations Center facility in the amount of $10,300.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Mr. Meteiver requested the Board approve the purchase of AccuBrine NXT-Gen brine maker from Cargill Deicing Technology without the solicitation of bids, in the amount of $94,804.00. Mr. Meteiver said the City will receive a discount of 10% off the above mentioned price. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Fire Chief Dale Freeman requested the Board promote Firefighters Patrick O’Leary and Shawn Houser from their current rank of 1st Class Firefighter to the rank of Master Firefighter, effective October 23, 2015. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Terry Zeller, Parks Department Superintendent, submitted a request to remove one tree and stump in the tree lawn at 626 Wilson Boulevard. The tree has been analyzed and recommended for removal by the Park Department Landscaper. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince requested the Board receive quotes for snow removal services at four (4) municipal lots and various sidewalks to be opened on November 3, 2015, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
Engineering Director Gary West requested the Board award the contract for Third and Mill Street Municipal Parking Lot to Rieth-Riley Construction, the lowest most responsive and responsible quoter, in the amount of $149,689.40, and moved for its approval. Mr. Watson seconded; motion carried.

Open Items:
A hearing for Second Hand Store License for Julie’s Used Appliances, 2302 Lincolnway West, remained under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:26 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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