REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
January 5, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order at 10:00 a.m. The Board organization was determined for 2016. Mr. Prince moved to maintain Mr. Gary West as President of the Board of Public Works and Safety. Mr. Watson seconded; motion carried. Mr. Prince moved to nominate Mr. Ronald (Mike) Watson as the Vice-President of the Board of Public Works and Safety. Mr. West seconded; motion carried. Mr. West moved to reappoint Kari Myers as Clerk of the Board. Mr. Watson seconded; motion carried.

Mr. Watson moved to dispense with the reading of the minutes of December 29, 2015, and accept them as circulated. Mr. Prince seconded; motion carried.

Bid Openings:
Bids were opened for up to three (3) 2015 or 2016 one-ton extended cab pick-up trucks for the Parks Department and are summarized below: 

BIDDER    
Jordan Motors, Inc., Mishawaka    
MODEL:  2016 Ford F350 4X4 Supercab XL Pick-up w/8’ bed  BASE BID $39,209.00 ea
TOTAL BASE FOR (3) VEHICLES   $117,087.00
TRADE-INS (4)   - $ 6,500.00
TOTAL BASE MINUS TRADE-INS:   $110,587.00
DELIVERY:  94 to 98 days    
DISCOUNT:  25%    
     
Gates Chevy World, Mishawaka    
MODEL:  2016 Chevy Double Cab 3500  BASE BID $38,802.00 ea
TOTAL BASE FOR (3) VEHICLES   $116,406.00
TRADE-INS (4)   - $ 7,500.00
TOTAL BASE MINUS TRADE-INS:   $108,906.00
DELIVERY:  90 days    
DISCOUNT:  25%    

Mr. West said these bids would be forwarded to the Parks Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Building Commissioner Bo Hundt presented the year-end report for 2015. He said 2,113 permits were issued vs. 1,862 in 2014. Also, estimated construction costs this year were $85,213,393.00 vs. $67,789,151.00 in 2014.

City Planner Ken Prince presented a Professional Services Agreement with Lehman & Lehman for Fairview Cemetery Perimeter Improvements for the not-to-exceed amount of $17,500.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Krieg Devault for legal services related to negotiating sale of City-owned land near Beutter Park for the not-to-exceed amount of $25,000.00 and designate Ken Prince as signatory, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller requested approval of two (2) claim dockets in the amount of $909,123.45. Mr. Watson moved for approval. Mr. Prince seconded; motion carried.

New Business:
Requests for renewal of Secondhand Store Licenses have been received from the following businesses:

Cashland Financial Services, dba Cashland, 702 S. Ironwood Dr.
Disc Replay, 5916 Grape Road

Mr. West moved to approve as presented. Mr. Prince seconded; motion carried.

Old Business:
A request from Sunburst Committee to utilize Mishawaka Parks and the Riverwalk on Saturday, June 4, 2016, for marathon and half marathon events continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:12 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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