REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
February 16, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by Vice-President Mike Watson at 10:00 a.m. All members were present except Mr. West. Mr. Prince moved to dispense with the reading of the minutes of February 9, 2016, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Opening:
There were no bid openings.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Human Resource Director Geoff Spiess presented the revised Police Department Employment Application. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Park Department Superintendent Terry Zeller requested the Board award the bid for three (3) pick-up trucks to Gates Chevy World, Mishawaka, the lowest most responsive and responsible bidder, in the amount of $107,620.00 less (4) trade-ins of $7,500.00 for a total award of $100,120.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman requested the Board approve a special purchase of a 2015 Freightliner M2 4X2 chassis with Altec AM55 aerial device/linebody in the amount of $168,750.00 less rental credit of $27,300.00 and less trade of $6,000.00 for a total purchase price of $135,450.00, per IC 5-22-10. Mr. Springman said the Electric Department has been leasing the equipment since July, 2014, and this purchase voids the May 13, 2015 award to Altec Industries. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement with Franko Design for signage design and layout at Battell Center, St. Monica parking lot, and EMS Building for the not-to-exceed amount of $600.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Franko Design for design of monument signs at Mishawaka High School and Watson Central Services building for a not-to-exceed amount of $3,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Professional Services Agreement Supplemental #3 with DLZ for additional engineering services for Watson Central Services Facility for an increase of $77,100.00 for a new not-to-exeed amount of $475,900.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mike Watson on behalf of Engineering Director Gary West presented Change Order #11 from Selge Construction for Twelfth Street Improvements (Capital to Blackberry) for an increase of $9,248.25 for a new contract amount of $3,904,359.35, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson presented Change Order #12 Final from Selge Construction for Twelfth Street Improvements (Capital to Blackberry) for a decrease of $196,559.72 for a final contract amount of $3,707,799.63, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson presented Change Order #2 Final from Rieth-Riley Construction for Bremen Highway for an increase of $203,196.40 for a final contract amount of $2,722,818.91, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson requested the Board approve plans and authorize the receipt of bids for State Road 23 Widening (Grape to Main) to be opened March 8, 2016, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller requested approval of twenty-one (21) claim dockets in the amount of $4,463,473.97. Mr. Prince moved for approval. Mr. Watson seconded; motion carried.

Public Hearing:
Mr. Watson opened the public hearing for a secondhand store license for New York Central Toy Trains doing business at 2000 Lincolnway East. Lawrence Budzon appeared and said he has been at that location for 9 years.

Mr. Watson closed the Public Hearing. Mr. Prince moved to approve the secondhand store license for New York Central Toy Trains. Mr. Watson seconded; motion carried.

New Business:
Requests for renewal of Secondhand Store Licenses have been received from the following businesses:

TRS2 Enterprise, Inc., dba Clothes Mentor, 5930 Grape Road
TRS Enterprises, Inc., dba Once Upon a Child, 5936 Grape Road

Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Old Business:
A request from Mishawaka Flea Market, 423 E. 4th Street, to hold an outside flea market in the parking lot every weekend, weather permitting, continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:11 a.m.

Mike Watson – Vice-President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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