REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
March 1, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of February 23, 2016, and accept them as circulated. Mr. Prince seconded; motion carried.

Bid Openings:
Bids were opened for Trinity Place Realignment, Phase IV, and are summarized below:

BIDDER AMOUNT
C & E Excavating, Elkhart, IN $492,190.00
HRP Construction, South Bend, IN $573,959.22
John Boettcher Sewer & Excavating, Mishawaka, IN $464,553.92
Rieth-Riley Construction, South Bend, IN $497,879.00
Selge Construction, Niles, MI $502,993.55
Walsh & Kelly, South Bend, IN $607,401.93

Mr. West said these bids would be forwarded to the consultant for their review and evaluation.

One bid for accessories for up to nine (9) Police Patrol Vehicles was received and is summarized below:

BIDDER UNIT PRICE TOTAL
Waymire Fleet Equipment, Indianapolis, IN
DELIVERY: 45 days
DISCOUNT: 20%
   
  Item #1 $129.25 $904.75
  Item #2 $138.00 $1,242.00
  Item #3 $102.50 $307.50
  Item #4 $140.25 $1,262.25
  Item #5 $67.75 $813.00
  Item #6 - red $366.50 $366.50
  Item #6 - blue $366.50 $733.00
  Item #7 $32.75 $294.75
  Item #8 $355.00 $3,195.00
  Item #9 $736.00 $2,208.00
  Item #10 $454.75 $1,364.25
  Item #11 - C-VS-1400-INSE $202.13 $1,414.91
  Item #11 - C-VS-1400-INVT $202.13 $404.26
  Item #12 $3,501.50 $7,003.00

Mr. West said this bid would be forwarded to the Police Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood announced the 2015 State of the City will be Monday, March 7, at 7:00 p.m.

Mayor Wood announced a brief staff meeting would follow today’s Board meeting.

Department Head Reports:
Parks Department Superintendent requested the Board award the bid for chemicals and fertilizers for Eberhart Golf Course for 2016 to Advance Turf Solutions, Fishers, IN, the sole bidder, in the amount of $72,704.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Water Division Manager Dave Majewski presented a Professional Services Agreement with Lawson-Fisher Associates for design and construction services of the Mishawaka RES water main extension for the not-to-exceed amount of $76,265.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Controller Rebecca Miller presented a Professional Services Agreement with Pricewaterhouse Coopers to provide actuarial evaluation of the old Police and Fire Pension funds for the 2015 CAFR for the not-to-exceed amount of $6,000.00, and designate the Controller as signatory. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented Professional Services Agreement Supplemental #2 with The Troyer Group for a change in project scope without change in cost and including $5,500.00 for reimbursables for a new not-to-exceed amount of $311,200.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Professional Services Agreement Supplemental #2 with The Troyer Group for Merrifield Trail Extension for an increase of $48,445.00 for a new not-to-exceed amount of $273,532.00, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented Professional Services Agreement Supplemental #2 with DLZ for Beacon Parkway Pathway for a decrease of $20,000.00 for a new not-to-exceed amount of $83,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Professional Services Agreement with DLZ for construction services for State Road 23 Widening (Grape to Main) for a not-to-exceed amount of $237,500.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller requested approval of eighteen (18) claim dockets in the amount of $7,874,847.88. Mr. Watson moved for approval. Mr. Prince seconded; motion carried.

New Business:
A request from Villa Macri for a Waiver of the Noise Ordinance on Saturday, March 12, 2016, to hold a St. Patrick’s Day Tent Party with live music at Villa Macri, Toscana Park, Granger, from 4:00 p.m. to 12:00 a.m. Mr. Prince moved to approve the St. Patrick’s Day Tent Party subject to Fire Department’s approval of the tent location, live music ending at 11:00 p.m., and normal conditions of approval relative to public safety. Mr. Watson seconded; motion carried.

Mr. West moved to approve a request from the Memorial Day Parade Committee to detour traffic on a portion of SR 933, Main Street, and Mishawaka Avenue from 9:30 a.m. to 11:00 a.m. as the route for the annual Memorial Day Parade and using portions of Spring, Mill, Race, and Third Streets 9:00 a.m. to 9:30 a.m. for parade staging on Monday, May 30, 2016. Mr. Watson seconded; motion carried.

Old Business:
A request from Mishawaka Flea Market, 423 E. 4th Street, to hold an outside flea market in the parking lot every weekend was withdrawn.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:30 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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