REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
March 8, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by Vice-President Mike Watson at 10:00 a.m. All members were present except Mr. West. Mr. Watson moved to dispense with the reading of the minutes of March 1, 2016, and accept them as circulated. Mr. Prince seconded; motion carried.

Bid Opening:
Bids were opened for State Road 23 Widening (Grape to Main Street) and are summarized below:

BIDDER BASE BID ALT #1
Selge Construction, Niles, MI $1,795,183.94 $277,932.80
Walsh & Kelly, South Bend, IN $1,754,473.45 $189,202.64
C & E Excavating, Elkhart, IN $1,706,468.74 $242,739.80
Rieth-Riley Construction, South Bend, IN $1,695,966.60 $242,797.40
Niblock Excavating, Bristol, IN $1,798,309.55 $322,094.55

Mr. Watson said these bids would be forwarded to the consultant for their review and consideration.

Mayor’s Comments:
Mayor Wood thanked all who helped with State of the City.

Mayor Wood announced a brief staff meeting would follow today’s Board meeting.

Department Head Reports:
Assistant Chief Steve Ravotto on behalf of Chief Witkowski requested the Board award the bid for accessories for up to nine (9) patrol vehicles to Waymire Fleet Equipment, Indianapolis, the sole bidder, for a total award of $22,612.67. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Chief Ravotto requested the Board approve the purchase of ten (10) Panasonic Toughpad tablets and accessories from CDW-G using the National IPA Purchasing Agreement (contract #120471) for a not-to-exceed amount of $38,000.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Chief Ravotto requested the Board approve the purchase of one hundred fifteen (115) Smith & Wesson M&P 9mm handguns from Midwest Gun Exchange for an amount of $43,656.00 less trade-in of one hundred six (106) Sig Sauer P226 40 caliber handguns in the amount of ($39,750.00) for a total purchase price of $3,906.00. Chief Ravotto said the purchase is per IC 5-22-10-2, 5-22-10-3, and 5-22-10-5. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Park Superintendent Terry Zeller requested the Board authorize the receipt of quotes for Golf Course irrigation pump station upgrades to be opened March 15, 2016. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Water Division Manager Dave Majewski requested the Board approve a Watermain Extension Agreement with Place Realty, Inc. to serve Rosetta Place Phase 2 in the amount of $36,881.25. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman requested the Board authorize the receipt of bids for one (1) 2016/17 45’ three-stage digger derrick truck with trade-in to be opened March 29, 2016. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented a Release of Blanket Easement (for sewer, water, drainage, and electric purposes) for land owned by Cressy Land Investments along Trinity Place, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Release of Blanket Easement (for sewer, water, drainage, and electric purposes) for land owned by Ambrose Property Group along Trinity Place, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Rundell Ernstberger for Beutter Park Plaza 2016 for the not-to-exceed amount of $10,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Watson on behalf of Engineering Director Gary West requested the Board award the bid for construction of concrete pavement, curb, and storm sewer on Trinity Place Realignment, Phase IV, to John Boettcher Sewer & Excavating, Mishawaka, the lowest most responsive, responsible bidder, in the amount of $464,553.92, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. Watson presented Change Order No. 2 Final from HRP Construction for Mishawaka Avenue Improvements, Phase II (Cedar to Willow) for an increase of $147,358.50 for a final contract amount of $1,405,801.18, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
Mr. Watson moved to approve a request from Bike Michiana Coalition to utilize Mishawaka parks and Riverwalk on Sunday, May 22, 2016, from 7:00 a.m. to 11:00 a.m. for the Mayors’ Bike Ride. Mr. Prince seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:20 a.m.

Mike Watson – Vice-President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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