REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
March 15, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by Vice-President Mike Watson at 10:00 a.m. All members were present except Mr. West. Mr. Watson moved to dispense with the reading of the minutes of March 1, 2016, and accept them as circulated. Mr. Prince seconded; motion carried.

Bid Opening:
One (1) bid was received for one (1) or more 2016/2017 1-ton 4WD extended-cab utility body service truck for Mishawaka Utilities – Electric Division, and is summarized below:

BIDDER    
Jordan Motors, Mishawaka, IN    
Model:  2016 Ford F450 4X4 Supercab cab/chassis BASE: $50,880.00
Trade-in:   -  $980.00
Total: Base minus Trade-in   $49,900.00
Delivery:  130-140 days    
Discount:  30%    

Mr. West said this bid will be forwarded to the Electric Division for their review and recommendation.

Quotes were opened for Golf Course Irrigation Pump Station Upgrades for the Parks Department and are summarized below:

QUOTER    
Peerless-Midwest, Inc., Mishawaka, IN   $104,223.00*
Alternate #1   $2,220.00
Alternate #2   $3,221.00
Alternate #3   $3,221.00
*Quote includes utilizing Value Engineering option    
     
Pro Pump & Controls, Inc., Delta, OH BASE QUOTE: $96,649.00**
**Quote does not include Value Engineering option    

Mr. West said these quotes will be forwarded to the Parks Department for their review and recommendation.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Chief Witkowski requested the Board promote Probationary Patrol Officers James Bartlett and Jeffrey Grzegorek to the rank of Patrol Officer Second Class with the Uniform Division, effective March 17, 2016. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman requested the Board authorize the receipt of bids for disposal of one (1) or more surplus Distribution Transformers for Mishawaka Utilities, Electric Division, to be opened April 5, 2016. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Street Commissioner Tim Ryan requested the Board authorize the transfer of three (3) vehicles from Mishawaka Fire Department inventory to Street Department inventory to be utilized as trade-ins on future vehicle purchases. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince requested the Board authorize the receipt of quotes for the demolition of 517 O’Conner Street to be opened on March 29, 2016, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince requested the Board authorize the receipt of quotes for the demolition of 726 E. Third Street to be opened on March 29, 2016, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West requested the Board award the contract for State Road 23 Widening (Grape to Main) to Rieth-Riley Construction, South Bend, IN, the lowest most responsive and responsible bidder, for the base bid only (no alternate) of $1,695,966.60, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board authorize the receipt of bids for 2016 Summer Street Paving Program to be opened April 5, 2016, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board approve the Recommendation for Final Acceptance for Contract R-34218, Des No. 0101180 Twelfth Street/Harrison Road Reconstruction (Lexington to Blackberry), and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented Supplemental Agreement No. 1 with DLZ for Brick – Fir Watermain Improvements for a decrease of ($35,435.00) for a new not-to-exceed amount of $94,065.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Supplemental Agreement No. 1 with DLZ for Ironworks Development road and sewer improvement study for an increase of $21,575.00 for a new not-to-exceed amount of $62,000.00, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller requested approval of twenty (20) claim dockets in the amount of $2,764,751.95. Mr. Watson moved for approval. Mr. Prince seconded; motion carried.

New Business:
A request from Rwandan American Community of Midwest, USA to hold a Walk to Remember Rwandan Genocide on April 7, 2016, from 4:30 p.m. to 6:30 p.m. was taken under advisement.

Mr. Springman requested the Board award the contract for (1) new 2016 Ford F450 4X4 supercab cab/chassis to Jordan Motors, Mishawaka, the sole bidder, for the base bid of $50,880.00 less trade in of $980.00 for a total award of $49,900.00. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Public Comments:
David Straughn, 305 George Street, submitted a letter requesting additional information regarding the disposition of the soon-to-be excess 40 caliber ammunition from sale/trade in of existing side arms for Police Department.

Chief Ravotto indicated that most of the 40 caliber ammunition had been used and what remained would be exchanged for 9mm ammunition with their vendor, Matte Ammo in Ohio.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:20 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board 

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