REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
April 26, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of April 19, 2016, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
There were no bid openings.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Park Department requested the use of various streets to hold “Summerfest 5K Race” on Saturday, June 25, 2016, 8:00 a.m. to 10:00 a.m. Mr. West moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman requested the Board award the bid for five (5) new 2017 compact 4-door 4WD SUV’s to Jordan Automotive, Mishawaka, (4 for Electric, 1 for Water) in the amount of $120,975.00 ($24,195.00 X 5) less (3) trade-ins of $2,150.00 for a total award of $118,825.00; and also reject the sole bid received for the purchase of two (2) or more 2017 mid-size 4-door 4WD SUV. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Jacob Crawford, Landscape Supervisor submitted a request to remove one tree and stump in the tree lawn at 517 W. Battell Street. The tree has been analyzed and recommended for removal by the Park Department Landscaper. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince presented a Professional Service Agreement with Goodrich, Inc., for auction services for the sale of a portion of Gumwood Wellfield on May 10, 2016, at 9:00 a.m., for the not-to-exceed amount of $400.00, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented Professional Services Agreement Supplemental No. 5 with Donahue & Associates for additional engineering services on Fir Road Expansion project for an increase of $6,000.00 for a new not-to-exceed amount of $232,362.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board approve the receipt of quotes for Summer Landscape Island Maintenance to be opened May 4, 2016, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller requested approval of nineteen (19) claim dockets in the amount of $7,875,686.55. Mr. Watson moved for approval. Mr. Prince seconded; motion carried.

New Business:
A request from Morgan’s and Little Black Dog Tavern, 100 Center Street, to waive the Noise Ordinance to permit live acoustic music outside on their patio from 7:00 p.m. to 10:00 p.m. every Wednesday, June 8, 2016 through August 31, 2016. Mr. Watson moved to approve subject to normal conditions of approval for public safety. Mr. Prince seconded; motion carried.

A request from Martin’s Supermarket for “Roof Sit 2016” at Martin’s Heritage Square from June 20, 2016 through June 24, 2016, with various activities to be held in tents in their parking lot. Mr. West moved to approve “Roof Sit 2016” at Martin’s Heritage Square from June 20 to 24, and Waiver of Noise Ordinance for outside music, and other normal conditions of approval for public safety. Mr. Prince seconded; motion carried.

Old Business:
A request from St. Joseph County Special Olympics to hold a 40 mile motorcycle ride on Saturday, July 9, 2016, leaving and returning to Beutter Park continued under advisement.

Mr. Prince moved to approve the request from Get Wet for a Vet, Inc., seeking approval for a motorcycle ride using Jefferson and Capital Avenue on Saturday, August 6, 2016, and requesting City Police officers hold traffic at four (4) intersections, provided they continue to work with the Police Department on the route and advise them the City has no control over SR 331. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:18 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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