REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
May 17, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present.

Bid Openings:
There were no bid openings.

Mayor’s Comments:
Mayor Wood invited all to the Police Memorial to be held at the Police Station on Wednesday, at 7:00 p.m.

Mayor Wood invited all to join him on Sunday at 7:00 a.m. for the Mayor’s Bike Ride.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Water Division Manager Dave Majewski requested the Board declare six (6) items of Water Department construction equipment as surplus for disposal by sale at City auction on June 15, 2016. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman presented a Professional Services Agreement with Alden Services, Inc., for third party administration for contract negotiations for pole attachment, for the lump sum of $28,221.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Engineering Director Gary West presented a Professional Services Agreement with Lawson-Fisher Associates for engineering services for Douglas Road Improvements, east of Fir Road new Veterans Parkway, and bridge over Juday Creek for the not-to-exceed amount of $537,170.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented a Professional Services Agreement with DLZ Indiana for engineering services to assist City with inventory of streets, develop spreadsheet of pavement conditions to prepare a city-wide pavement management program for the not-to-exceed amount of $58,900.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Professional Services Agreement with DLZ Indiana for engineering services to prepare a Civil Rights Act Title VI implementation plan detailing record-keeping required by INDOT to remain compliant on an annual basis, for the not-to-exceed amount of $13,800.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board approve infrastructure plans for sanitary sewer and water main in Newbury Pointe Subdivision, Section Four, and moved for approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board award the quotes for Summer Landscape Island Maintenance South Side to Thompson’s Landscape in the amount of $37,710.00; and North Side to Fuerbringer Landscape & Design in the amount of $71,205.00; and indicated Beacon Parkway was not being awarded at this time, and moved for their approval. Mr. Prince seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
Mr. West moved to approve a request to close West 7th Street between Smith and Cleveland on Saturday, July 2, 2016, from 3:00 p.m. to 11:00 p.m. for a block party subject to the normal conditions of approval for public safety. Mr. Watson seconded; motion carried.

A request from St. Pius X Church, Granger, for various street closures of county roads, and east bound lanes of Beacon Parkway for 5K and 1 mile fun run on Saturday, August 20, 2016, was taken under advisement.

A request was received from Hello Gorgeous! Of Hope to close First Street between Mill and Main for an event on August 13, 2016, from 8:00 a.m. to 2:00 p.m. Mr. Prince moved to approve closing Mill Street (vs. First Street) between First and Front Streets, and waiver of the noise ordinance, subject to the normal conditions of approval for public safety, and contact Parks Department to coordinate their ½ K walk. Mr. Watson seconded; motion carried.

Old Business:
A request from St. Joseph County Special Olympics to hold a 40 mile motorcycle ride on Saturday, July 9, 2016, leaving and returning to Beutter Park continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:18 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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