REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
May 24, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of May 10, 2016, Special Meeting, May 10, 2016, and May 17, 2016, and accept them as circulated. Mr. Watson seconded; motion carried.

Bid Openings:
There were no bid openings.

Mayor’s Comments:
Mayor Wood said the first annual Mayors Bike Ride held on May 22, 2016, was a success.

Mayor Wood reminded everyone about the Memorial Day Parade beginning at 9:30.

Mayor Wood introduced Bryon Woodward who will take over as new Fire Chief on June 14, 2016, when Chief Freeman retires.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Wastewater Division Manager Karl Kopec requested the Board authorize the receipt of bids for Oakland Avenue Lift Station Improvements to be opened June 21, 2016. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Mr. Kopec requested the Board declare one (1) Caterpillar D3C LGP dozer as surplus and allow for its disposal at the City auction on June 15, 2016. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Engineering Director Gary West presented a Professional Services Agreement with Alliance Architects for design, bidding, and construction services for Merrifield Pool liner replacement for a lump sum of $25,000.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West requested the Board approve an amendment to BFI Waste Collection Services contract amending Section 7.2.E Sale of Recyclable Materials to be effective June 1, 2016, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Professional Services Agreement with DLZ to prepare demolition specifications for their field office located at 1500 N. Main Street, for the not-to-exceed amount of $7,500.00, and moved for its approval. Mr. Prince seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller requested approval of twenty-three (23) claim dockets in the amount of $11,599,202.61. Mr. Prince moved for approval. Mr. Watson seconded; motion carried.

New Business:
There was no new business.

Old Business:
A request from St. Pius X Church, Granger, for various street closures of county roads, and east bound lanes of Beacon Parkway for 5K and 1 mile fun run on Saturday, August 20, 2016, continued under advisement.

A request from St. Joseph County Special Olympics to hold a 40 mile motorcycle ride on Saturday, July 9, 2016, leaving and returning to Beutter Park continued under advisement.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:12 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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