REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
June 28, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m. All members were present except Mr. Prince. Mr. Watson moved to dispense with the reading of the minutes of June 21, 2016, and accept them as circulated. Mr. West seconded; motion carried.

Bid Openings:
Bids were opened for Linden Area LTCP Division A - Phase I - and are summarized below:

Contractor Base Bid Alt #1 Base+Alt 1 & 2
HRP Construction, South Bend, IN $1,909,695.00 $ 80,305.00 $1,990,000.00
Niblock Excavating, Bristol, IN $1,415,708.45 $125,595.00 $1,541,303.45
Selge Construction, Niles, MI $1,521,824.97 $129,220.50 $1,650,242.47

Mr. West referred the bids to the City’s consultants for a review and recommendation.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Mishawaka Utilities General Manager Jim Schrader presented Utility Board Resolution 2016-03 Recommending a Change to the I&M Adjustment Factor Established by Rate Ordinance No. 5426 Recognizing the Change in Cost of Purchasing Wholesale Power from Indiana Michigan Power. Mr. Watson moved to approve as presented. Mr. West seconded; motion carried.

Landscape Supervisor Jacob Crawford submitted a request to remove two trees and stumps in the tree lawn at 621 W. Lawrence Street. The trees have been analyzed and recommended for removal by the Park Department Landscaper. Mr. Watson moved to approve as presented. Mr. West seconded; motion carried.

Wastewater Division Manager Karl Kopec requested the Board award the contract for Oakland Avenue Lift Station Improvements to HRP Construction, South Bend, IN, the sole bidder, in the amount of $324,200.00. Mr. Watson moved to approve as presented. Mr. West seconded; motion carried.

Street Commissioner Tim Ryan requested the Board approve a one-year extension of fuel supply and delivery contract with Yoder Oil through June 20, 2017. Mr. Ryan indicated Yoder Oil will retain profit margin as bid on June 15, 2015: diesel $.035 per gallon, $.045 per gallon with winter additive; unleaded gasoline $.035 per gallon. Mr. Watson moved to approve as presented. Mr. West seconded; motion carried.

Engineering Director Gary West requested the Board award the contract for Fourth Street LTCP Improvements to HRP Construction, South Bend, IN, the lowest most responsive and responsible bidder, for the base bid of $1,462,607.20, plus Alt #1 $88,386.00, and Alt #2 $150,445.00 for a total award of $1,701,438.20, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board award the contract for CIPP Sewer Rehabilitation at Various Locations – 2016 to Insituform Technologies, Chesterfield, MO, the lowest most responsive and responsible bidder, for the base bid of $302,158.20, plus alternates #1-6 and #8 for a total award of $501,789.30, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
There was no new business.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:19 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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