REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
August 16, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:00 a.m. All members were present except Mr. Prince. Mr. Watson moved to dispense with the reading of the minutes of August 9, 2016, and accept them as circulated. Mr. West seconded; motion carried.

Bid/Quote Openings:
Bids were opened for Merrifield Park Swimming Pool Liner and Gutter Replacement and are summarized below:

QUOTER BID AMOUNT
Spear Corporation, Roachdale, TN $ 434,817.00
Aquatic Renovation Systems, Indianapolis, IN $ 538,546.63

Mr. West said these bids will be forwarded to the consultant for their review and evaluation.

Quotes were received for 2016 CDBG Infrastructure Improvements and are summarized below:

BIDDER BASE QUOTE
John Boettcher Sewer & Excavating, Inc., Mishawaka, IN $ 89,987.55
Reith-Riley Construction, South Bend, IN $ 71,757.00
Selge Construction, Niles, MI $ 98,248.75
Walsh & Kelly, Inc., South Bend, IN $ 87,825.00

Mr. West said these quotes will be forwarded to the Engineering Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood thanked the City Departments for their quick response during the unprecedented rainfall we received on Monday. Over 8” of rain fell within a 24 hour period. He said Mishawaka experienced very few problems with flooding problems.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Louis Hazen on behalf of Street Commissioner Tim Ryan requested the Board award the bid for one (1) 2017 ¾ ton 4X4 pick-up truck with plow to Jordan Automotive, Mishawaka, the sole bidder, in the amount of $30,635.00 less trade in of ($3,250.00) for a total award of $27,385.00. Mr. Watson moved to approve as presented. Mr. West seconded; motion carried.

Mr. Hazen requested the Board award the bid for one (1) 2017 one ton 4X4 pick-up truck with plow to Jordan Automotive, Mishawaka, the sole bidder, in the amount of $32,659.00. Mr. Watson moved to approve as presented. Mr. West seconded; motion carried.

City Controller Rebecca Miller on behalf of Mishawaka Promise requested to close the intersection of Front and Spring Streets on Monday, September 5, 2016, from 8:30 a.m. to 9:30 a.m. for a 5K run/walk. Mr. West moved to approve as presented and asked they continue to coordinate with Captain Spencer. Mr. Watson seconded; motion carried.

Engineering Director Gary West on behalf of City Planner Ken Prince requested the Board award the quote for demolition of 2340 N. Main Street to Torok Excavating, South Bend, the lowest most responsive and responsible quoter, in the amount of $11,999.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Professional Services Agreement with Specialty Systems of South Bend for asbestos abatement at 2340 N. Main Street in the amount of $4,850.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West requested the Board accept Dedication of Easements “J” and “K” along the north and south sides of Trinity Place, and a Deed of Dedication for a small unbuildable remnant of property along the south side of Trinity Place designated as Parcel “G” from Cressy Land Investments, and moved for their acceptance. Mr. Watson seconded; motion carried.

Approval of Claims:
Deputy City Controller Misty Horvath on behalf of Rebecca Miller requested approval of nineteen (19) claim dockets in the amount of $3,552,984.05 for approval. Mr. Watson moved to approve as presented. Mr. West seconded; motion carried.

New Business:
Mr. West moved to approve a request from Pentecost International Worship Center at 526 W. Edison Road to meet outside for evangelism activities on Saturday, August 27, 2016, from 10:00 a.m. to 12:00 p.m., subject to normal conditions of approval for public safety and stating they must remain out of the public right-of-way. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:27 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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