REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
September 27, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of September 20, 2016, and accept them as circulated. Mr. Watson seconded; motion carried.

Quote Opening:
Quotes were opened for Hill Street Community Gardens and are summarized below:

QUOTER QUOTE COMPLETE
Fuerbringer Landscaping & Design, South Bend, IN $56,905.00 2-3 weeks
Ziolkowski Construction, Inc., South Bend, IN $144,600.00 90 days; completion April 2017
L. L. Geans Construction Co., Mishawaka, IN $169,000.00  90 days
Ancon Construction Co., Inc., Goshen, IN $149,771.00 10 weeks
** Acorn Landscaping LLC, South Bend, IN $141,106.00 40 days

** Quote was time stamped and submitted prior to opening, but inadvertently left behind when quotes brought to Board room for reading.

Mayor’s Comments:
Mayor Wood read a letter from Kokomo Mayor Greg Goodnight thanking the City for their help with clean-up after the recent tornado.

Mayor Wood acknowledged Municipal Utilities linemen who participated in this year’s 2016 IMEA Lineworker’s Rodeo held in Lawrenceburg, IN, on September 16 and 17th. He said once again, Mishawaka linemen took home many top honors.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Fire Chief Bryon Woodward requested that the Board accept the voluntary retirement of Don Catanzarite who has served the Mishawaka Fire Department for 31, effective October 1, 2016. Mr. Prince moved for the Board’s approval to accept the voluntary retirement of Don Catanzarite effective October 1, 2016. Mr. Watson seconded; motion carried

Chief Woodward said under Indiana Code 5-22-10 a purchasing agent may make a purchase without soliciting bids or proposals under certain conditions set forth in the statute. More specifically, IC 5-22-10-12: “A purchasing agent may make a special purchase when the market structure is based on price but the governmental body is able to receive a dollar or percentage discount of the established price.”

Chief Woodward said due to the “tag on” clause of the previous contract purchase of an ambulance in July, 2015, he requests the Board authorize the purchase of a new 2017 Freightliner M2/PL Custom Titan 170 Type 1 Ambulance from Crossroads Ambulance Sales and Service in the amount of $280,957.00. Chief Woodward said this purchase has been reviewed by both the City’s Purchasing Agent and City Attorney. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Lou Ann Hazen of the Mayor’s Office requested to close sections of Front Street between Main and Center Street and Center Street between Front and Lincolnway West on Saturday, October 8, 2016, between 8:30 a.m. and 12:00 p.m. for Mishawaka’s Bicentennial Torch Relay. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Water Division Manager Dave Majewski requested the Board approve a Watermain Extension Agreement with Place Realty for Rosetta Place Phase 2 in the amount of $33,269.70. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller requested approval of sixteen (16) claim dockets in the amount of $9,176,537.03 for approval. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

New Business:
There was no new business.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:25 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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