REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD
November 1, 2016

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m. All members were present. Mr. Prince moved to dispense with the reading of the minutes of October 25, 2016, and accept them as circulated. Mr. Watson seconded; motion carried.

Mr. West said due to the election, the November 8, 2016, meeting would be rescheduled for Wednesday, November 9, 2016, at 10:00 a.m.

Quote Opening:
Quotes were opened for one (1) 2017 ½ ton 4X4 crew cab pick-up truck and are summarized below:

QUOTER Gates Chevrolet, Mishawaka, IN    
MODEL: 2017 Chevrolet Silverado 1500 BASE QUOTE: $30,441.00
DELIVERY: 90 days    
DISCOUNT: 25%    
       
QUOTER Gurley Leep, Mishawaka, IN    
MODEL: 2017 GMC Sierra BASE QUOTE: $31,200.05
DELIVERY: 60 days    
DISCOUNT: 40%    

Mr. West said these quotes would be forwarded to the Street Department for their review and consideration.

Mayor’s Comments:
Mayor Wood said students from Shiojiri, Japan, visited the City yesterday.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Fire Chief Bryon Woodward announced that Donald J. Workman has successfully completed the written Firefighters Aptitude Examination, the Physical Agility Test administered by the Mishawaka Firefighter Pension Board as well as the medical and psychological testing required for becoming a member of the Mishawaka Fire Department. He also recommended that he be approved for probationary employment effective November 1, 2016. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Mayor Wood swore in Donald Workman as Probationary Firefighter.

Water Division Manager Dave Majewski requested the Board authorize the receipt of quotes for sodium hypochlorite/sodium bisulfite for Water and Wastewater Departments to be opened on November 22, 2016. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

Central Services Department Manager Tim Ryan presented Resolution 2016-07 for an Intergovernmental Agreement with the Town of Osceola authorizing the sale of a maximum of 60 tons of enhanced road salt at $72.84/ton, effective November 1, 2016 through March 31, 2017. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Controller Rebecca Miller presented Resolution 2016-06 recommending the Participation in the Motor Fuel Budgeting Program of the Indiana Bond Bank for 2017 Budget Year. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince requested the Board authorize the receipt of quotes for snow and ice removal at various City owned lots and sidewalks owned by Redevelopment Department to be opened November 15, 2016, and moved for its approval. Mr. Watson seconded; motion carried.

Engineering Director Gary West presented a Professional Services Agreement with First Group Engineering to provide design services for community crossing projects (Grape Road, Dragoon Trail, McKinley Avenue) for the not-to-exceed amount of $60,450.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. West presented a Professional Services Agreement with Lochmueller Group to provide design services for Milburn Area – Queensboro Avenue and Hendricks Street for the not-to-exceed amount of $189,800.00, and moved for its approval. Mr. Prince seconded; motion carried.

Mr. West presented Change Order #2 Final from HRP Construction for CSO Consolidation Phase II – Mishawaka Avenue (Forest to Liberty) for an increase of $12,431.35 for a final contract amount of $1,836,242.94, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
Mr. West set a hearing date for Wednesday, November 9, 2016, at 10:00 a.m. for Transient Merchants License for T.C. Tree Farms for the sale of Christmas Trees at 4917 Grape Road from November 24, 2016 through December 24, 2016.

Mr. West moved to approve a request from Beacon Health System to close the curb lane of eastbound Beacon Parkway, Fir to Capital, on Monday, November 7, 2016, from 11:30 a.m. to noon for Beacon Health System torch run for grand opening. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:30 a.m.

Gary West – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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