REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

March 9, 2010

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:01 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of March 2, 2010, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for River Crossing 2 Expansion and are summarized below:

 

COMPANY                                                      BASE BID

John Boettcher Sewer & Excavating          $3,191,914.42

C & E Excavating, Inc.                            $2,890,837.00

Carson & Roberts Site Construction           $2,749,239.71

HRP Construction, Inc.                            $3,292,000.00

JCI Bridge Group                                   $3,424,601.45

Selge Construction Company, Inc.             $3,277,678.25

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $2,831,100.00.

 

Mayor’s Comments:

Mayor Rea was not available.  Mr. West indicated a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Police Chief Ken Witkowski requested the Board award the contracts for Vehicle Accessories for up to Twenty-Two Patrol Cars as follows:

 

-      Line items 1, 2, 3, 6, 9, 10, 11, 12, 13 to Steven R. Jenkins Co., the most responsive and responsible bidder.

-      Line items 4, 5, 7, 8, 16 to Waymire Auto Parts, the most responsive and responsible bidder.

-      Line items 14, 15 to Ray O’Herron Co., Inc., the most responsive and responsible bidder.

 

Mr. Watson moved to award the contracts for Vehicle Accessories for Patrol Cars as presented by Chief Witkowski.  Mr. Prince seconded; motion carried.

 

Park Superintendent Mike Faulkner requested the Board’s approval to advertise for bids for 15 Golf Carts for Eberhart Petro Golf Course, and two (2) commercial-grade Greens Mowers both to be opened on Tuesday, March 30, 2010.  Mr. Prince moved to approve the request to advertise for bids for 15 Golf Carts and two (2) commercial-grade Greens Mowers to be opened on March 30, 2010.  Mr. Watson seconded; motion carried.

 

Mr. Faulkner also said the ice rink is closed for the season.

 

Community Development Director Lory Timmer requested the Board’s approval of a professional service agreement with Schindler Elevator Corporation of South Bend for the lump sum of $588.00 for one (1) year (April 1, 2010 to March 31, 2011) of elevator maintenance at 402 Lincolnway West, the former Mishawaka Furniture.   Mr. Watson moved to approve the professional service agreement with Schindler Elevator Corporation for the lump sum of $588.00 for one year of elevator maintenance at 402 Lincolnway West.  Mr. Prince seconded; motion carried.

 

Engineering Director Gary West requested the Board approve plans and authorize the receipt of bids for the Main Street Improvement Project, Phase IV – Donaldson to McKinley, to be opened Tuesday, March 30, 2010, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board approve plans and authorize the receipt of bids for the Milburn Boulevard Area Sewer Improvement Project, Division “E”, Dale Avenue, to be opened April 6, 2010, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Prince moved to approve seventeen (17) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $2,676,332.83.  Mr. Watson seconded; motion carried.

 

Approval of SRF Pay Applications:

There were no applications to approve.

 

New Business:

Mr. West reported that disabled parking designations were no longer required at the addresses listed below and moved the Board to remove said designations:

 

506 Carlton Street

611 E. Mishawaka Avenue

 

Mr. Watson seconded; motion carried.

 

A request for the Sunburst Marathon, scheduled for Saturday, June 5, 2010, was taken under advisement.

 

Old Business:

A request received from the Susan G. Komen Northern Indiana Race for the Cure for a 5K run/walk to be held on Saturday, May 1, 2010 remains under advisement.

 

Mr. Prince moved to approve the request from Holladay Properties for a St. Patrick’s Day Tent Party to be held at Heritage Square, Granger, Wednesday, March 17, subject to the city’s restrictions for outdoor music.  Mr. Watson seconded; motion carried.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:23 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

 

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