REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
March 21, 2017

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:00 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of March 14, 2017, and accept them as circulated. Ms. Miller seconded; motion carried.

Bid Openings:
Bids were opened for up to nine (9) 2017 all-wheel drive four door sedan Police patrol vehicles and are summarized below:

BIDDER        
Jordan Motors, Mishawaka, IN
Model: 2017 Police Interceptor Sedan BASE $ 27,649.00
TOTAL (BASE x 9)   $248,841.00
TRADE IN (1) – 2008 Chevrolet Malibu   $ -2,200.00
TRADE IN (2) – 2008 Chevrolet Malibu   $ -2,800.00
TRADE IN (3) – 2010 Ford Crown Vic   $ -1,500.00
TRADE IN (4) – 2010 Ford Crown Vic   $ -1,200.00
TRADE IN (5) – 2009 Chevrolet Impala   $ -1,500.00
TRADE IN (6) – 2009 Chevrolet Impala   $ -1,500.00
TRADE IN (7) – 2009 Chevrolet Impala   $ -2,000.00
BASE MINUS TRADE-INS   $236,141.00
Delivery: 85-100 days
Discount: 30%

BIDDER        
Lochmandy Motors, Elkhart, IN
Model: 2017 Charger BASE $ 29,042.00
TOTAL (BASE x 9)   $261,378.00
TRADE IN (1) – 2008 Chevrolet Malibu   $ -2,500.00
TRADE IN (2) – 2008 Chevrolet Malibu   $ -2,500.00
TRADE IN (3) – 2010 Ford Crown Vic   $ -1,700.00
TRADE IN (4) – 2010 Ford Crown Vic   $ -1,700.00
TRADE IN (5) – 2009 Chevrolet Impala   $ -3,000.00
TRADE IN (6) – 2009 Chevrolet Impala   $ -3,000.00
TRADE IN (7) – 2009 Chevrolet Impala   $ -3,000.00
BASE MINUS TRADE-INS   $243,978.00
Delivery: 60 days
Discount: 0%

Mr. Prince said he would forward these bids to the Police Department for their review and evaluation. 

One bid was received for one (1) 2017 all-wheel drive four door sedan or one (1) 2017 all-wheel drive four door SUV for the Police Department and is summarized below:

BIDDER        
Jordan Motors, Mishawaka, IN
Model: 2017 Taurus SEL, all-wheel drive BASE $ 25,385.00
Delivery: 70-85 days
Discount: 0%
OPTIONAL VEHICLE:    
Model: 2017 Ford Explorer XLT 4-wheel drive BASE $ 28,840.00

Mr. Prince said this bid would be forwarded to the Police Department for their review and evaluation. 

Mayor’s Comments:
Mayor Wood read a thank-you letter from Gary West.

Mayor Wood announced there would be no staff meeting today.

Department Head Reports:
Fire Chief Bryon Woodward requested the Board accept the voluntary retirement of Mathew J. Breden who has served the Mishawaka Fire Department for 27 years, effective March 23, 2017. Ms. Miller moved for the Board’s approval to accept the voluntary retirement of Mathew Breden effective March 23, 2017. Mr. Watson seconded; motion carried.

Chief Woodward requested the Board accept the voluntary retirement of Jonathen Troyer who has served the Mishawaka Fire Department for 26 years, effective March 22, 2017. Mr. Watson moved for the Board’s approval to accept the voluntary retirement of Jonathen Troyer effective March 22, 2017. Ms. Miller seconded; motion carried.

Chief Woodward requested the Board accept the voluntary demotion of Lieutenant Vince Mammolenti II to the rank of Driver/Operator, effective March 21, 2017. Ms. Miller moved to approve as presented. Mr. Watson seconded, motion carried.

Park Superintendent Phil Blasko requested the Board award the bid for one (1) one-ton chassis with dump body to Jordan Ford, Mishawaka, the sole bidder, in the amount of $54,310.00. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

City Engineer/Director Chris Jamrose requested the Board accept the Certificate of Substantial Completion from John Boettcher Sewer and Excavating for Grove Street, Elizabeth Street, and Mishawaka Avenue Improvements (ENT 15-009). Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Ms. Jamrose requested the Board award the 2017 Summer Landscape Maintenance – North Side – to Dave Talboom Lawncare, for base quote amount of $30,510.00. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Ms. Jamrose requested the Board award the 2017 Summer Landscape Maintenance – South Side – to Dave Talboom Lawncare, for base quote amount of $20,892.00. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Ms. Jamrose requested the Board approve the Donation Agreement, Quit Claim Deed, and Temporary Highway Easement Grant to the City of Mishawaka from the City for dedication of right-of-way on East Twelfth Street and Beiger Street at 1646 E. Twelfth Street. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Ms. Jamrose requested the Board approve the Donation Agreement and Quit Claim Deed to the City of Mishawaka from the City for dedication of right-of-way on East Twelfth Street at vacant land at the northwest corner of East Twelfth Street and Downey Avenue. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented Change Order #8 Final from Ziolkowski Construction for Battell Center Renovation Project for an increase of $12,897.00 for a final contract amount of $3,126,818.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Service Agreement with Specialty Systems of South Bend for asbestos abatement at 1207 and 1209 Union Street (former Papa Joe’s Restaurant and residence) for the not-to-exceed amount of $3,625.00, and moved for its approval. Ms. Miller seconded; motion carried.

Mr. Prince presented a Professional Service Agreement with Heartland Environmental Associates for geotechnical evaluation at former Uniroyal Site for the not-to-exceed amount of $22,900.00, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
A request for an Exception to the Noise Control Ordinance was received from Summer Song, Inc. to operate a truck in Mishawaka for the remainder of the ice cream season or until December 31, 2017. Mr. Prince moved to approve Board Resolution 2017-01 for Summer Song to operate a truck in Mishawaka for the hours of 10:00 a.m. to 9:00 p.m. and other conditions as specified in the Resolution. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:16 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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