REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
April 25, 2017

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:00 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of April 18, 2017, and accept them as circulated. Ms. Miller seconded; motion carried.

Bid Opening:
Bids were opened for Patch, Mill, and Overlay of Grape Road from Day to Indian Ridge Blvd and are summarized below:

  Rieth-Riley Construction
South Bend, IN
Walsh & Kelly
South Bend, IN
Base Bid $838,090.00 $867,998.89
Alternate #1 $28,215.00 $50,175.00
Alternate #2 $13,695.00 $13,695.00
Alternate #3 $1,000.00 ($30,000.00)
Alternate #4 $12,000.00 $12,000.00
TOTAL $903,000.00 $913,868.89

Mr. Prince said these bids would be forwarded to the Engineering Department for their review and recommendation.

Department Head Reports:
Police Chief Ken Witkowski announced that Brian Lagodzinski has successfully completed all department testing and investigation, doctor’s physical examination and approval by the Police Pension Board, and recommended he be sworn in as Probationary Patrol Officer. Mr. Watson moved for the approval of Recruit Lagodzinski to be sworn in as Probationary Patrol Officer effective April 25, 2017. Ms. Miller seconded; motion carried.

Mayor Wood swore in Recruit Lagodzinski.

Water Division Manager Dave Majewski requested the Board award the bid for two (2) new 2017 full-size ¾ ton commercial type utility vans to Jordan Ford, Mishawaka, the sole bidder, for the base bid of $55,480.00 ($27,740.00 X 2) less trade-ins of $1,700.00 for a total award of $53,780.00. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman requested the Board award the bid for two (2) new 2017 compact 4-door 4WD SUVs to Jordan Ford, Mishawaka, the sole bidder, for the base bid of $47,218.00 ($23,609.00 X 2) less trade-ins of $3,300.00 for a total award of $43,918.00. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Mr. Springman requested the Board award the bid for one (1) 2017 half-ton crew cab 4WD pick-up truck to Jordan Ford, Mishawaka, the sole bidder, for the base bid of $35,374.00 less trade-in of $800.00 for a total award of $34,574.00. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Street Commissioner Tim Ryan requested the Board award the bid for one (1) utility tractor with cab to Riggs Outdoor Power, Mishawaka, the sole bidder, for the base bid of $54,962.00 less trade-in of $3,800.00 for a total award of $51,162.00. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

City Engineer/Director Chris Jamrose requested the Board approve plans and authorize the receipt of bids for Linden Area Long Term Control Project, Division B, to be opened May 16, 2017. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Ms. Jamrose presented Professional Services Agreement Supplemental #3 from DLZ for Ironworks Development Road and Sewer Improvement Study for an increase of $8,000.00 for a new not-to-exceed amount of $95,000.00. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement with Heartland Environmental Associates for soil remediation at south-central portion of the former Uniroyal Plastics facility on the south side of Ironworks Avenue between Hill and Mill Streets for the not-to-exceed amount of $88,100.00, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller presented twenty-two (22) claim dockets in the amount of $11,680,779.40, and moved for their approval. Mr. Watson seconded; motion carried.

New Business:
A request from Martin’s Supermarket for “Roof Sit 2017” at Martin’s Heritage Square from June 19, 2017 through June 23, 2017, with various activities to be held in tents in their parking lot. Mr. Watson moved to approve “Roof Sit 2017” at Martin’s Heritage Square from June 19 to 23, and Waiver of Noise Ordinance for outside music, and other normal conditions of approval for public safety. Ms. Miller seconded; motion carried.

Open Items:
Utility Board Hearing for May 16, 2017, at 11:00 a.m. in the Council Chambers for Weesner Utility complaint.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at
10:21 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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