REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
May 16, 2017

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:00 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of May 9, 2017, and accept them as circulated. Ms. Miller seconded; motion carried.

Bid/Quote Openings:
Quotes were opened for the demolition and removal of 1207 and 1209 S. Union Street and are summarized below:

CONTRACTOR QUOTE
Jackson Services, Rochester, IN $37,000.00
R&R Excavating, Mishawaka, IN $29,146.00
John Boettcher Sewer & Excavating, Mishawaka, IN $44,329.99

Mr. Prince said these quotes would be forwarded to the Redevelopment Department for their review and evaluation.

Bids were opened for Linden Area LTCP – Division “B” and are summarized below:

CONTRACTOR BID AMOUNT
John Boettcher Sewer & Excavating, Mishawaka, IN $1,436,389.78
HRP Construction, South Bend, IN $1,319,000.00
Niblock Excavating, Bristol, IN $1,199.903.00
Rieth-Riley Construction, South Bend, IN $1,448,241.94
Selge Construction, Niles, MI $1,490,116.80
Walsh & Kelly, South Bend, IN $1,339,503.90

Mr. Prince said these bids would be forwarded to the consultant for their review and evaluation.

Department Head Reports:
Fire Chief Bryon Woodward presented a Professional Services Agreement with Rooney and Co., LLC, to prepare Indiana Medicaid Freestanding Governmental Ambulance Provider Cost Report for year ending December 31, 2016, for the not-to-exceed amount of $4,000.00. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Water Division Manager Dave Majewski presented a Professional Services Agreement with Peerless Midwest for pilot treatment study at Juday Creek golf course for the not-to-exceed amount of $57,100.00. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

City Engineer/Director Chris Jamrose requested the Board award Milburn Boulevard Area Improvements Divisions “K” (Queensboro) and “M” (Hendricks) to Walsh and Kelly, South Bend, the lowest most responsive and responsible bidder, for the base bid of $1,406,449.79 plus Alternates 1 and 3-6 for a total award of $1,925,018.59. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Ms. Jamrose presented a Professional Services Agreement with Lawson-Fisher Associates for construction services for Milburn Boulevard Area Improvements Division “K” (Queensboro) and “M” (Hendricks) for the not-to-exceed amount of $143,569.00. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Ms. Jamrose requested the Board approve plans and authorize the receipt of bids for CIPP Sewer Rehabilitation, Various Location 2017, to be opened June 6, 2017. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement with Heartland Environmental Associates for Phase II Environmental Site Assessment and preliminary geotechnical evaluation for proposed Riverwalk residential redevelopment project (former roller rink site) for the not-to-exceed amount of $33,089.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince requested the Board receive quotes for the demolition and removal of a structure located at 532 Lincolnway East (Quilting Loft) to be opened May 30, 2017, and moved for its approval. Ms. Miller seconded; motion carried.

Mr. Prince presented Deeds of Dedication, Easements, and Rights-of-Entry to City of Mishawaka for dedication of right-of-way for Veterans Parkway, and moved for their acceptance. Mr. Watson seconded; motion carried.

Mr. Prince requested the Board cancel the award for one (1) 2017 AWD 4-door SUV to Jordan Ford, Mishawaka, for $28,840.00, and award one (1) 2017 AWD 4-door Sedan for $25,385.00, and moved for its approval. Ms. Miller seconded; motion carried.

Approval of Claims:
There were no claims to approve.

New Business:
Mr. Prince moved to approve a request to close a section of Wenger Avenue between Fourth Street and the railroad for a graduation party on Sunday, May 28, 2017, from 11:00 a.m. to 8:00 p.m. subject to normal conditions of approval for public safety. Ms. Miller seconded; motion carried.

Open Items:
Utility Board Hearing for May 16, 2017, at 11:00 a.m. in the Council Chambers for Weesner Utility complaint.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:13 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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