REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
May 23, 2017

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:02 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of May 16, 2017, and accept them as circulated. Ms. Miller seconded; motion carried.

Bid Opening:
Bids were opened for Patch, Mill, and Overlay of Dragoon Trail from Montgomery Road to Wenger Avenue including Byrkit Avenue from Eadus Street to Dragoon Train and are summarized below:

  Rieth-Riley Construction
South Bend, IN
Walsh & Kelly
South Bend, IN
Base Bid $418,218.00 $355,611.59
Alternate #1 $28,428.30 $30,797.33
Alternate #2 ($14,395.00) ($1,000.00)
Alternate #3 $49,500.00 $70,200.00
Alternate #4 $28,067.70 $17,000.00
TOTAL $509,819.00 $472,608.92

Mr. Prince said these bids would be forwarded to the Engineering Department for their review and evaluation.

Mayor’s Comments:
Mayor Wood said Vice President Pence was in town over the weekend to deliver Notre Dame’s commencement speech and stayed in a local hotel. He said both the Police and Fire Departments did an outstanding job providing security for the Vice President during his visit.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Assistant Fire Chief Greg Hunt on behalf of Chief Woodward presented a Professional Services Agreement with Rooney and Co., LLC, to prepare Indiana Medical Freestanding Governmental Ambulance Provider cost report for year ending December 31, 2015, for the not-to-exceed amount of $4,000.00. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Water Division Manager Dave Majewski presented a Professional Services Agreement with DLZ for Phase 1 of water tank rehabilitation and expansion on Ireland Trail for the not-to-exceed amount of $304,500.00. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

City Engineer/Director Chris Jamrose requested the Board award the contract for Linden Area LTCP Division “B” to Niblock Excavating, Bristol, IN, the lowest most responsive and responsible bidder, for the base bid of $1,199,903.00. Mr. Watson moved to approve. Ms. Miller seconded; motion carried.

Ms. Jamrose presented Change Order #2 Final from John Boettcher Sewer and Excavating Contractor for Grove Street, Elizabeth Street and Mishawaka Avenue Improvements for an increase of $150,773.27 for a final contract amount of $1,584,944.41. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Ms. Jamrose requested the Board approve plans and authorize the receipt of bids for Linden Area LTCP, Division “C”, to be opened June 13, 2017. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

City Controller Rebecca Miller presented an Investment Policy prepared by Umbaugh, and moved for its approval. Mr. Watson seconded; motion carried.

Ms. Miller presented Resolution 2017-03 Authorizing the Investment of Public Funds Pursuant to IC 5-13-9-5, and moved for its approval. Mr. Watson seconded; motion carried.

Ms. Miller presented Resolution 2017-04 Authorizing the Investment of Public Funds Pursuant to IC 5-13-9-5.7, and moved for its approval. Mr. Watson seconded; motion carried.

City Planner Ken Prince requested the Board award the contract for demolition and removal of 1207 and 1209 S. Union Street to R & R Excavating, Mishawaka, the lowest most responsive and responsible quoter, in the amount of $29,146.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with TecServ for gasoline and diesel fuel UST closure at 500 N. Cedar Street for the not-to-exceed amount of $3,110.00, and moved for its approval. Ms. Miller seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller presented twenty-one (21) claim dockets in the amount of $6,922,559.29, and moved for their approval. Mr. Watson seconded; motion carried.

New Business:
Mike Wargo and “Red” Fisher from Center for Hospice Care presented Mishawaka’s first responders with the Helping Hands Award. The award was accepted by Police Chief Ken Witkowski and Assistant Fire Chief Greg Hunt.

Mr. Watson moved to approve a request to close West 7th Street between Smith and Cleveland on Saturday, July 1, 2017, from 2:00 p.m. to 11:00 p.m. for a block party subject to the normal conditions of approval for public safety. Ms. Miller seconded; motion carried.

A request for renewal of Secondhand Store License has been received from Cash Generator, 512 W. Edison Road. Mr. Prince moved to approve as presented. Mr. Watson seconded; motion carried.

There being no additional business brought before the Board, the meeting was adjourned at 10:18 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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