REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
June 13, 2017

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:00 a.m. All members were present except Ms. Miller. Mr. Watson moved to dispense with the reading of the minutes of June 6, 2017, and accept them as circulated. Mr. Prince seconded; motion carried.

Bid Opening:
Bids were opened for Linden Area LTCP, Division C, and are summarized below:

BIDDER BASE BID ALTERNATE #1 ALTERNATE #2
John Boettcher Sewer & Excavating, Mishawaka, IN $755,040.34 $215,370.00 $970,410.34
C & E Excavating, Elkhart, IN $812,026.75 $156,760.00 968,786.75
HRP Construction, South Bend, IN $640,500.00 $145,500.00 $786,000.00
R & R Excavating, Mishawaka, IN $606,433.26 $204,800.00 $811,233.26
*Selge Construction, Niles, MI $709,842.45 $233,800.00 $943,642.45
Walsh & Kelly, South Bend, IN $731,503.10 $201,300.00 $932,803.10

  * Indicates a discrepancy in bid totals.

Mr. Prince said these bids would be forwarded to the consultant for their review and evaluation.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Wastewater Division Manager Karl Kopec requested the Board authorize the receipt of quotes for aeration tank railings to be opened June 27, 2017. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Engineer/Director Chris Jamrose requested the Board award CIPP Sewer Rehabilitation, Various Locations 2017 to Layne Inliner, Orleans, IN, the lowest most responsive and responsible bidder, for the base bid of $455,457.00 plus Alternates #9, #10, #12, #13, and #17 for a total award of $638,056.00. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Ms. Jamrose requested the Board accept the Certificate of Substantial Completion from Niblock Excavating for Linden Area LTCP, Division A, Phase I. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

Ms. Jamrose requested the Board approve plans and authorize the receipt of bids for Douglas Road Improvements, Phase I, to be opened July 11, 2017. Mr. Watson moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince presented Supplemental Agreement #4 from DLZ for Ironworks Development Road and Sewer Improvement Survey for an increase of $6,500.00 for a new not-to-exceed amount of $101,500.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Change Order #1 from Burkhart Sign Systems for Branding, Wayfinding, and Gateway Signage for an increase of $4,956.00 for a new contract amount of $227,174.85, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Context for design services for Ironworks Plaza at Robert Beutter Park for the not-to-exceed amount of $15,500.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Specialty Systems of South Bend for asbestos abatement at 532 Lincolnway East (former Quilting Loft) for the not-to-exceed amount of $1,425.00, and moved for its approval. Mr. Watson seconded; motion carried.

Approval of Claims:
There were no claims to approve.

Hearings:
Mr. Prince opened the Public Hearing for Transient Merchant License for TNT Fireworks to sell fireworks in the Meijer Parking Lot at 3610 Bremen Highway from June 26, 2017 thru July 5, 2017.

Mr. Prince closed the public hearing. Mr. Watson moved to approve the Transient Merchant License for TNT Fireworks. Mr. Prince seconded; motion carried.

New Business:
Mr. Watson moved to approve a request from St. Joseph County Special Olympics for Rock N River Music Fest Corn & Sausage Roast on Saturday, July 29, 2017, at Kamm’s Island including a motorcycle ride from 11:30 a.m. to 1:00 p.m. using Front Street, Spring Street, Dragoon Trail, Bremen Highway, Union Street, and various County Roads. Mr. Prince seconded; motion carried.

A request for Bradley Brigade Benefit Ride on Saturday, June 24, 2017, from noon to 1:00 p.m. using Lincolnway from western City limits to eastern City limits was taken under advisement.

Mr. Prince moved to reschedule July 4, 2017 meeting to July 5, 2017. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:15 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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