REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
June 27, 2017

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:02 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of June 20, 2017, and accept them as circulated. Ms. Miller seconded; motion carried.

Bid/Quote Opening:
Bids were opened for Mill and Overlay of McKinley Avenue from Charlotte Street to 500’ east of Division Street and are summarized below:

CONTRACTOR Walsh & Kelly,
South Bend, IN
Rieth-Riley Construction,
South Bend, IN
Base Bid $286,284.65 $346,731.50
Alt #1 $33,667.48 $31,825.15
Alt #2 $26,144.65 $23,551.50
Alt #3 $63,488.25 $60,160.85
Alt #4 $19,154.25 $19,154.25
Alt #5 $5,000.00 -$12,000.00
Alt #6 $12,000.00 $12,000.00
Total $445,739.28 $481,423.25

Mr. Prince said these bids would be forwarded to the consultant for their review and evaluation.

Quotes were opened for Aeration Tank Railings for Wastewater Division and are summarized below:

QUOTER   AMOUNT
Superior Aluminum Products, Russia, OH  
  Railing: $76,820.00
  Fasteners: $8,310.00
  Adhesive Dispenser: $   126.00
Tuttle, A Dant Clayton Division, Fishers, IN $45,787.00

Mr. Prince said these quotes would be forwarded to the Wastewater Division for their review and evaluation.

Mayor’s Comments:
Mayor Wood reminded everyone of this Saturday’s Independence Day Celebration taking place at Center Park, Beutter Park, and Kamm Island. He said due to construction at Merrifield Park, there will be no Summer Fest this year, but various events held at the three parks will provide family fun and fireworks.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Fire Chief Bryon Woodward requested the Board promote Eric Chudzicki from his current rank of 1st Class Firefighter to the rank of Master Firefighter effective June 29, 2017. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Water Division Manager Dave Majewski requested the Board approve a Watermain Extension Agreement with Pulliam Enterprises for the expansion of their facility located at 13790 E. Jefferson Highway in the amount of $26,312.74. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Electric Division Manager Rick Springman requested the Board declare one (1) Siemens VR-8 333kva Station Regulator as surplus and allow for its disposal as scrap with a value of $1,000.00 by Solomon Transformers. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Street Commissioner Tim Ryan requested the Board approve a one-year extension of fuel supply and delivery contract with Yoder Oil through June 30, 2018. Mr. Ryan indicated Yoder Oil will retain profit margin: diesel $.035 per gallon, $.045 per gallon with winter additive; unleaded gasoline $.035 per gallon. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement with TecServ for fuel oil underground storage tank closure at 1209 S. Union Street for the not-to-exceed amount of $3,862.50, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented Professional Services Agreement Supplemental #1 from Arkos Design for Castle Manor Renovation for an increase of $6,200.00 for a new not-to-exceed amount of $17,650.00, and moved for its approval.

Approval of Claims:
There were no claims to approve.

Hearing:
Mr. Prince opened the Public Hearing for Transient Merchant’s License for Homestead Steaks for sale of frozen steaks at 6501 Grape Road (University Park Mall) from June 27, 2017 through July 23, 2017, during mall hours.

Missy Gatlin, Homestead Steaks, 1425 Matthew Circle, Webb City, MO, said the sale will take place from a 20’ self-contained truck along with a 20’ X 20’ tent; no electricity will be needed (she showed a photo of truck and tent). She said it’s a family-owned business with the meat being produced in Chicago, Stampede Meats.

Mr. Prince said he noticed a banner hanging from the tent and asked her to speak with the Planning Department about sign regulations.

Mr. Prince closed the Public Hearing. Mr. Watson moved to approve the Transient Merchant’s License for Homestead Steaks. Ms. Miller seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:17 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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