REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
July 18, 2017

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:00 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of July 11, 2017, and accept them as circulated. Mr. Miller seconded; motion carried.

Bid Openings:
There were no bid openings.

Mayor’s Comments:
Mayor Wood reminded everyone of Kamm Island Fest to be held Wednesday from 5-9.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Police Chief Ken Witkowski recognized Lt. Williams who won an award for the newly redone DARE car that was designed by Mishawaka High School students at the International DARE conference held recently in Grapevine, TX. Chief Witkowski said the car won 1st Place.

IT Manager Patrick Stokes requested the Board approve a Sole Source purchase for software licensing from SoftwareONE, Inc., in the amount of $116,455.51 for the period of July 1, 2017 through June 30, 2018, pursuant to Indiana Code 5-22-10-3. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

City Engineer/Director Chris Jamrose requested the Board award the contract for Douglas Road Improvements – Phase I to R & R Excavating, Mishawaka, the lowest most responsive and responsible bidder, for the base bid amount of $1,154,965.44. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Ms. Jamrose presented Change Order #2 Final from Rieth-Riley Construction for Fir and University Drive Improvements, for a decrease of ($253,897.73) for a final contract amount of $1,131,557.23. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried. Mr. Prince noted the lateness of the invoice was due to a fire at R & R Excavating offices.

City Planner Ken Prince requested the Board award the contract for the demolition and removal of 1005 Berlin Avenue to John Boettcher Sewer & Excavating, Mishawaka, the lowest most responsive and responsible quoter, in the amount of $10,229.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Specialty Systems of South Bend for asbestos abatement at 1005 Berlin Avenue for the not-to-exceed amount of $1,550.00, and moved for its approval. Ms. Miller seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller presented sixteen (16) claim dockets in the amount of $9,550,587.84, and moved for their approval. Mr. Watson seconded; motion carried.

New Business:
There was no new business.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:08 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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