REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
August 29, 2017

  

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:00 a.m. All members were present except Mr. Watson. Ms. Miller moved to dispense with the reading of the minutes of August 22, 2017, and accept them as circulated. Mr. Prince seconded; motion carried.

Bid Opening:
Bids were opened for Juday Creek Golf Course and are summarized below:

Bidder John Boettcher Sewer & Excavating C & E Excavating R & R Excavating HRP Construction
Base Bid $3,374,248.56 $1,905,163.00 $2,022,576.00 $2,082,479.00
Alternate A $70,832.32 $41,000.00 $65,000.00 $115,000.00
Alternate B $143,786.60 $130,000.00 $120,000.00 $124,000.00
Alternate C $60,900.00 $57,000.00 $60,000.00 ($21,000.00)
Alternate D $360,468.11 $296,757.00 $880,610.00 $399,460.00
Alternate E $104,460.00 $59,970.00 $106,925.00 $50,060.00

Mr. Prince said these bids would be forwarded to the consultant for their review and recommendation.

Mayor’s Comments:
Mayor Wood invited everyone to attend the 3rd Annual Heritage Fest on Sunday, September 3, from 4:00 p.m. to 10:00 p.m.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Report:
Parks Superintendent Phil Blasko requested the Board receive quotes for Golf Green Replacement to be opened September 5, 2017. Ms. Miller moved to approve as presented. Mr. Prince seconded; motion carried.

Mr. Blasko submitted a request to remove one tree and stump in the tree lawn at 333 Edgewater Drive. The tree has been analyzed and recommended for removal by the Park Department Landscaper. Mr. Prince moved to approve as presented. Ms. Miller seconded; motion carried.

Street Commissioner Tim Ryan requested the Board receive bids for one (1) 2018 ¾ ton cargo van to be opened September 19, 2017. Ms. Miller moved to approve as presented. Mr. Prince seconded; motion carried.

City Engineer/Director Chris Jamrose requested the Board receive quotes for bridge signage construction on Canadian National Railroad bridge at Main Street Underpass to be opened September 19, 2017. Ms. Miller moved to approve as presented. Mr. Prince seconded; motion carried.

Ms. Jamrose requested the Board receive quotes for bridge signage construction on Norfolk Southern Railroad bridge at Church Street Underpass to be opened September 19, 2017. Ms. Miller moved to approve as presented. Mr. Prince seconded; motion carried.

Ms. Jamrose presented a Professional Services Agreement with Lawson-Fisher Associates for engineering services for added median left turn lane at Main Street and Edison Lakes Parkway for the not-to-exceed amount of $24,000.00. Ms. Miller moved to approve as presented. Mr. Prince seconded; motion carried.

City Planner Ken Prince presented a Professional Services Agreement with Lehman and Lehman for design services for Mary Gibbard Park Improvements for the not-to-exceed amount of $94,925.00, and moved for its approval. Ms. Miller seconded; motion carried.

Mr. Prince requested the Board award the contract for Castle Manor Renovations to Hoerstman General Contracting, Mishawaka, the lowest most responsive and responsible bidder, for the base bid amount of $441,893.65, and moved for its approval. Ms. Miller seconded; motion carried.

Approval of Claims:
City Controller Rebecca Miller presented eighteen (18) claim dockets in the amount of $8,044,769.58, and moved for their approval. Mr. Prince seconded; motion carried.

Hearing:
Mr. Prince set a Public Hearing for September 5, 2017, for a Tattoo and Body Piercing permit for Lindsay Bowerman at 420 W. Cleveland Road, Granger, for permanent eyebrow and makeup application.

New Business:
A request for renewal of Secondhand Store License has been received from Mishawaka Flea Market, 423 E. Fourth Street. Mr. Prince moved to approve as presented. Ms. Miller seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:13 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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