REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
September 05, 2017

  

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:00 a.m. All members were present.

Bid/Quote Openings:
One quote was received for golf green replacement for Parks Department and is summarized below:

Quoter Amount
Green Source, Inc., Plainfield, IL $135,900.00

Mr. Prince said this quote will be forwarded to the Parks Department for their review and recommendation.

Bids were opened for Fairview Cemetery Streetscape Improvements and are summarized below:

Bidder R. Yoder, Nappanee, IN Selge Construction, Niles, MI
Base Bid $338,685.00 $368,323.00
Time To Complete 50 days 1 ½ months
Alternate $174,090.00 $231,434.50

Mr. Prince said these bids would be forwarded to the consultant for their review and recommendation.

Bids were opened for the demolition and site clearing of the former Central Services Complex and are summarized below:

Bidder Amount
Ritschard Bros, South Bend, IN  $331,183.00
C & E Excavating, Elkhart, IN $189,228.00
R & R Excavating, Mishawaka, IN $287,432.50
Indiana Earth, Osceola, IN $240,000.00

Mr. Prince said these bids would be forwarded to the consultant for their review and recommendation.

Bids were opened for Battell Park East End, Phase 1, Rosemary’s Garden and are summarized below:

Bidder Amount
LaPorte Construction, LaPorte, IN $226,637.00
Ziolkowski Const., South Bend, IN $187,360.00
HRP Construction, South Bend, IN $155,215.00
Larsen Danielson Const., LaPorte, IN $148,160.00

Mr. Prince said these bids would be forwarded to the consultant for their review and recommendation.

Bids were opened for 2017 CDBG ADA Infrastructure Improvements and are summarized below:

Bidder Premium Concrete Rieth-Riley Selge Const. Walsh & Kelly
Base Bid $137,545.00 $111,787.00 $125,259.45 $149,859.00
Alternate 1 $18,525.00 $14,040.00 $22,717.50 $19,305.00
Alternate 2 $57,159.00 $44,056.00 $59,959.05 $70,513.00
Alternate 3 $22,032.00 $26,585.00 $29,987.40 $29,124.00
TOTAL $235,261.00 $196,468.00 $237,923.40 $268,801.00

Mr. Prince said these bids would be forwarded to the Engineering Department for their review and recommendation.

Mayor’s Comments:
Mayor Wood said the Heritage Fest held this past weekend was a success and thanked all departments for helping to make sure it went smoothly.

Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Chief of Police Ken Witkowski presented the Department’s submission of the 2017 Edward Byrne Memorial Justice Assistance Grant (JAG). The application is in the amount of $11,397.00 and is intended to be used for the purchase of law enforcement technology, equipment, and programs. Mr. Watson moved to acknowledge the submission of the grant application as requested. Ms. Miller seconded; motion carried.

Chief Witkowski requested the Board approve an extension to Maintenance and Support Agreement #404 with Motorola Solutions for the period of September 1, 2017 through August 31, 2018, with monthly payment amount of $4,858.16 ($58,298.00 total). Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Electric Division Manager Rick Springman requested the Board authorize the receipt of bids for one (1) new 2019 55’ insulated mobile aerial device (bucket truck) to be opened September 26, 2017. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Mr. Springman requested the Board authorize the receipt of bids for one (1) new 2017/2018 compact tracked excavator to be opened September 26, 2017. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

City Engineer/Director Chris Jamrose requested the Board grant a 20’ wide sanitary sewer easement to Hellenic Senior Living of Mishawaka for AHEPA project at northeast corner of Logan and Dragoon (limits are roughly from Logan access drive to north of biosolids). Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

Ms. Jamrose requested the Board approve plans and request receipt of quotes for Ironworks Development Area Utility Design Phase I to be opened September 19, 2017. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

City Planner Ken Prince requested the Board reject all bids received on August 29, 2017, for Juday Creek Golf Course, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Deluxe Sheet Metal for fabrication of two new swing seats for Rosemary’s Garden for the not-to-exceed amount of $55,868.00, and moved for its approval. Ms. Miller seconded; motion carried.

Mr. Prince said the request from Diloreto Club at 914 Division Street for fenced outdoor seating area was taken under advisement.

Approval of Claims:
There were no claims to approve.

Hearing:
Mr. Prince opened the public hearing for a Tattoo and Body Piercing Permit for Lindsay Bowerman at 420 W. Cleveland Road, Granger, for permanent eyebrow and make up application.

Ms. Bowerman said microblading is a new form of application of permanent make up, mostly eyebrows.

Mr. Prince closed the Public Hearing. Mr. Watson moved to approve the license for Lindsay Bowerman for Tattoo and Body Piercing Permit. Ms. Miller seconded; motion carried.

New Business:
A request from John Boettcher Sewer & Excavating for night work for the addition to Drive and Shine at the northeast corner of Main and Douglas from 9:00 p.m. to 7:00 a.m. for up to 3 weeks. Mr. Prince moved to approve subject that they inform the adjacent apartment complex. Ms. Miller seconded; motion carried.

A request was received from Montessori Academy at Edison Lakes to hold “Fall Frolic 2017” run/walk using Windingbrook Streets, Day Road, and other nearby City streets on Saturday, October 1, 2017, from 9:00 a.m. to 11:00 a.m. Mr. Watson moved to approve. Ms. Miller seconded; motion carried.

Parks Department Superintendent Phil Blasko requested the Board award the quote for golf green replacement to Green Source Inc., Plainfield, IL, the sole quoter, in the amount of $135,900.00. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:27 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

 

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