REGULAR MEETING OF THE MISHAWAKA
BOARD OF PUBLIC WORKS AND SAFETY / UTILITY BOARD
September 12, 2017

  

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Ken Prince at 10:00 a.m. All members were present. Mr. Watson moved to dispense with the reading of the minutes of August 29, 2017, and September 5, 2017, and accept them as circulated. Ms. Miller seconded; motion carried.

Special Presentation:
Officer Andrew Silveus was presented the “Hero Award” by Homes for Heroes in appreciation of his 26 years of service with the Mishawaka Police Department and as an Army Veteran.

Bid Openings:
There were no bid openings.

Mayor’s Comments:
Mayor Wood announced a staff meeting would follow today’s Board meeting.

Department Head Reports:
Park Superintendent Phil Blasko submitted a request to trim one tree in the tree lawn at 208 W. 12th Street and remove one tree in the tree lawn at 1053 E. Mishawaka Avenue. The trees have been analyzed and recommended for trimming and removal by the Park Department Landscaper. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

City Engineer/Director Chris Jamrose presented Professional Services Agreement Supplemental #1 with Lawson-Fisher Associates for Milburn Area Division K and M for an increase of $30,420.00 for a new not-to-exceed amount of $173,989.00. Ms. Miller moved to approve as presented. Mr. Watson seconded; motion carried.

Ms. Jamrose presented Change Order #1 from Selge Construction for Linden Area LTCP Improvements Division A, Phase II, for an increase of $51,757.00 for a new contract amount of $872,841.11. Mr. Watson moved to approve as presented. Ms. Miller seconded; motion carried.

City Planner Ken Prince requested the Board award the contract for Fairview Cemetery Streetscape Improvements to R. Yoder Construction, Nappanee, IN, the lowest most responsive and responsible bidder, for the base bid amount of $338,685.00 and Alternate #1 of $174,090.00 for a total award of $512,775.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince requested the Board award the contract for demolition and site clearing of former Central Services Facility to C & E Excavating, Elkhart, IN, the lowest most responsive and responsible bidder, for the base bid amount of $189,228.00, and moved for its approval. Ms. Miller moved to approve as presented.

Mr. Prince requested the Board award the contract for Battell Park East End, Phase I, Rosemary’s Garden to Larson-Danielson Construction, LaPorte, IN, the lowest most responsive and responsible bidder, for the base bid amount of $148,160.00, and moved for its approval. Mr. Watson seconded; motion carried.

Mr. Prince presented a Professional Services Agreement with Specialty Systems of South Bend for asbestos abatement at the former Central Services Facility for the not-to-exceed amount of $4,360.00, and moved for its approval.

Approval of Claims:
City Controller Rebecca Miller presented twenty-two (22) claim dockets in the amount of $6,168,666.88, and moved for their approval. Mr. Watson seconded; motion carried.

Hearing:
Mr. Prince set a hearing for September 19, 2017, for a Secondhand Store License for Buzz’s Used Furniture at 3240 Lincolnway East.

New Business:
A request was received from United Health Services to hold the “Race to Save Lives” 5K/10K walk/run on Saturday, November 11, 2017, from 9:00 a.m. to 10:15 a.m., beginning and ending at St. Joseph Regional Medical Center. Mr. Watson moved to approve subject to County approval of the route and United Health Services providing a Certificate of Liability naming the City of Mishawaka as an additional insured. Ms. Miller seconded; motion carried.

Old Business:
Mr. Watson moved to approve the request for Notice of Recognition of Encroachment from Diloreto Club at 914 Division Street for fenced outdoor seating area. Ms. Miller seconded; motion carried..

Unfinished Business:
There being no additional business brought before the Board, the meeting was adjourned at 10:15 a.m.

Ken Prince – President of the Board of
Public Works and Safety/Utility Board

Kari Myers - Clerk of the Board of
Public Works and Safety/Utility Board

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