REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

March 23, 2010

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of March 16, 2010, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Bids were opened for the Lynn Street Improvements Project and are summarized below:

 

 

COMPANY

BASE BID

(Lynn St.)

ALTERNATE

(Edgar Street)

 

TOTAL

Geyer Construction

$560,647.54

$71,527.60

$632,175.14

HRP Construction

$665,032.50

$84,865.50

$749,898.00

John Boettcher Sewer and Excavating

 

$613,003.12

 

$72,346.57

 

$685,349.69

Rieth-Riley Construction

$644,568.30

$78,673.75

$723,242.05

Selge Construction

$613,084.00

$92,550.00

$705,634.00

Walsh & Kelly

$581,841.10

$73,568.80

$655,409.90

Woodruff & Sons

$687,276.00

$89,869.00

$777,145.00

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $933,785.00.

 

Bids were opened for Douglas Medical Park Road, Phase I, and are summarized below:

 

COMPANY                                                                   BID AMOUNT

Beer & Slabaugh                                                          $827,912.45

            C & E Excavating                                                          $785,018.50

            H & G Underground Services                                       $779,486.70

            HRP Construction                                                         $897,578.06

            John Boettcher Sewer and Excavating                         $776,163.60

            R & R Excavating                                                          $803,098.11

            Rieth-Riley Construction                                               $707,104.00

            Selge Construction                                                      $682,429.12

            Walsh & Kelly                                                               $739,540.31

            Woodruff & Sons                                                          $834,087.95

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $951,660.00.

 

Mayor’s Comments:

Mayor Rea said the City has been recognized by the American Council of Engineering Companies for the Main Street Underpass project for engineering excellence and the Wastewater Treatment Plan for design and construction.  The Mayor said it is nice to be recognized and thanked all who were involved.

 

The Mayor also said a staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Community Development Director Lory Timmer requested the Board’s approval to request qualifications for a First Time Homebuyer Program Building Partner.  Qualifications will be received by the Board for opening at the April 20, 2010 meeting.  Mr. Watson moved to approve.  Mr. Prince seconded; motion carried.

 

Mrs. Timmer also requested the Board’s approval to request qualifications for a Single-Family Home Ownership Development Partner, per procurement guidelines established for the Neighborhood Stabilization Program.  Qualifications will be received by the Board for opening at the April 13, 2020 meeting.  Mr. Prince moved to approve; Mr. Watson seconded; motion carried.

 

City Planner Ken Prince presented Change Order Nos. 17 and 18 with Northern Indiana Construction, Co., Inc. for Riverwalk Phase IIIB, INDOT No. R-30198 as follows:  CO #17 for an additional $56,005.20 to adjust quantities for a revised contract amount of $1,498,003.77; and CO #18 to add 202 days to adjust the completion date to May 15,2010, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Street Commissioner Mike Watson requested the Board’s approval to advertise to receive bids for one (1) Compact Street Sweeper for the Park Department to be opened April 13, 2010, and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

 

Engineering Director Gary West indicated that the quotes opened last week for the Milburn Area Sewer, Divisions “B” and “D” had been reviewed by the City’s consultant who recommended this project be awarded to HRP Construction, Inc., the lowest responsive, responsible bidder for $2,777,000.00, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board authorize Allied Waste’s “Consent to Assignment of Solid Waste Disposal Agreement” for BFI’s transportation obligations (subcontract) as a result of the merger of Allied Waste Industries, Inc. into Republic Services of Indiana Transportation.  Mr. West said this agreement in no way changes any services provided under the current contract with the City, and moved for the Board’s approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Watson moved to approve seventeen (18) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $6,524,963.10.  Mr. Prince seconded; motion carried.

 

Approval of SRF Pay Applications:

Mr. Prince moved to approve SRF - Disbursement Request #25 from Lawson-Fisher Associates for professional engineering services in the amount of $38,779.00.  Mr. Watson seconded; motion carried.

 

Old Business:

Mr. West moved to approve the request for the Susan G. Komen Northern Indiana Race for the Cure 5K run/walk to be held on Saturday, May 1, 2010.  Mr. West said they have been working with the Parks and Police Departments in coordinating the route.  Mr. Prince seconded; motion carried.

 

A request for the Sunburst Marathon, scheduled for Saturday, June 5, 2010, remains under advisement.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:38 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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