REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

May 4, 2010

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:03 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of April 27, 2010, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Quotes were opened for the demolition 922 Lincolnway West and are summarized below:

 

 

 

 

 

COMPANY

 

 

 

BASE  QUOTE

 

 

 

TIME TO COMPLETE

 

ALT #1

(DRIVE APPROACH, CURBING)

 

ALT #2

(TOP SOIL, GRADE, SEED)

 

 

TOTAL TIME TO COMPLETE

 

 

 

TOTAL QUOTE

Torok Excavating

$6,950.00

15 days

$1,600.00

$1,317.00

15 days

$9,867.00

Ritschard Bros.

$12,850.00

30 days

$4,200.00

$2,150.00

35 days

$19,200.00

Jackson Services

$13,00.00

30 days

$3,500.00

$2,000.00

30 days

$18,500.00

R & R Excavating

$10,240.00

30 days

$4,850.00

$2,450.00

30 days

$17,540.00

C & E Excavating

$10,370.00

30 days

$1,965.00

$2,876.00

45 days

$15,211.00

 

Mr. West said the quotes will be taken under advisement for review and consideration by the Community Development Department.

 

Quotes were opened for the demolition of 101 E. McKinley Avenue and are summarized below:

 

 

COMPANY

 

BASE QUOTE

 

#U001

 

#U002

 

#U003

TOTAL ALLOWANCE

Torok Excavating

$22,475.00

$65.00/ton

$20.00/ton

$925.00/ea

$32,900 (includes base)

Ritschard Brothers

$49,964.00

$41.00/ton

$10.00/ton

$1,295.00/ea

$25,660.00

R & R Excavating

$39,315.00

$32.00/ton

$15.00/ton

$500.00/ea

$18,100.00

John Boettcher Sewer & Excavating

$47,645.50

$42.00/ton

$10.00/ton

$915.00/ea

$22,920.00

C & E Excavating

$32,402.00

$28.73/ton

$8.71/ton

$360/00/ea

$14,112.00

 

Mr. West said the quotes will be taken under advisement for review and consideration by the Engineering Department.

 

Bids were opened for Milburn Area Sewer Improvements, Division “H”, and are summarized below:

 

COMPANY                                                      BID AMOUNT

C & E Excavating                                   $2,411,150.60

H & G/dba Underground Services              $2,678,494.80

HRP Construction Inc.                             $2,593,400.00

John Boettcher Sewer & Excavating          $2,662,690.60

Selge Const. Co., Inc.                             $2,567,442.55

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $3,100,000.00.

 

 

Mayor’s Comments:

The Mayor was not available for today’s Board meeting.

 

Department Head Reports:

Community Development Director Lory Timmer presented a Professional Service Agreement with Dr. Leda McIntyre Hall for the completion of an Analysis of Impediments to Fair Housing for the lump sum amount of $750.00.  Mr. Watson moved to approve the Professional Service Agreement with Dr. Leda McIntyre Hall for the lump sum amount of $750.00.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince requested the Board’s authorization for Energy Systems Group to order HVAC and Control Equipment for City Hall in the amount of $398,521.00, and moved for the Board’s approval.  Mr. Watson seconded; motion carried.

 

Engineering Director Gary West requested the Board approve the Retainage Agreement with Carson & Roberts and Fifth Third Bank for River Crossing 2 Expansion and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board approve plans and authorize the receipt of bids for Holy Cross Parkway Forcemain IIE (Christyann Street) to be opened May 25, 2010, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Professional Service Agreement No. 2 with Lawson-Fisher Associates for Juday Creek Forcemain Rehab for an additional amount of $45,000.00 for a new not-to-exceed amount of $389,087.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Memorandum of Understanding with MACOG for collection of traffic count data at 30 sites from July 1, 2010 – June 30, 2011 for a lump sum amount of $2,000.00 and moved the Board to approve.  Mr. Prince seconded; motion carried.

 

Mr. West requested the Board’s approval to receive quotes for the demolition of 108 W. McKinley Avenue to be opened May 25, 2010, and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

Mr. Watson moved to approve sixteen (16) Claim Dockets for Utilities and Civil City as submitted by City Controller Yvonne Milligan for a total amount of $1,982,866.64.  Mr. Prince seconded; motion carried.

 

Approval of SRF Pay Applications:

Mr. West moved to approve SRF - Disbursement Requests #120, #121, and #122 from Walsh Construction Company for construction services on the Waste Water Treatment Plant for a total amount of $368,395.00.  Mr. Prince seconded; motion carried.

 

New Business:

A request from residents to hold a summer block party in the 800 block of West Lawrence Street (Clay-Webster) on June 26, 2010 from 11:00 a.m. to 3:00 p.m. was taken under advisement.

 

A request from Houlihan’s Restaurant to hold a Memorial Day Tent Party, Thursday, May 27, 2010 from 4:00 p.m. to 1:00 a.m. was taken under advisement.

 

 

Old Business:

A request received from the resident at 803 W. Borley seeking permission to close a section of Clay Street from Jefferson Boulevard to Borley on Saturday, June 12, 2010 from 11:00 a.m. to 11: p.m. for an anniversary party remains under advisement.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:38 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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