REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

May 11, 2010

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:05 a.m.  All members were present except Mr. Prince.  Mr. Watson moved to dispense with the reading of the minutes of May 4, 2010, and accept them as circulated.  Mr. West seconded; motion carried.

 

Quote/Bid Openings:

Quotes were opened for Asbestos Removal at 402 Lincolnway West and are summarized below:

 

COMPANY                                                      BASE BID

Specialty Systems of South Bend             $41,930.00

 

Mr. West said this quote will be taken under advisement for review and consideration by the Community Development Department.

 

Quotes were opened for Eberhart-Petro Drainage Improvements and are summarized below:

 

CONTRACTOR

BASE BID

ALTERNATE #1

John Boettcher Sewer & Excavating

 

$73,226.18

 

$39,516.00

HRP Construction

$71,481.50

No Quote

Selge Construction

$64,603.60

$4,672.50

H&G/Underground Services

$75,659.00

$4,005.00

 

Mr. West indicated the quotes would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $73,573.00 including the alternate.

 

Bids were opened for Bulk Gas and Diesel Fuel and are summarized below:

 

COMPANY

DIESEL

GASOLINE

Petroleum Traders Corp.

$.0594/gal

$.0574/gal

Nelson Fuel Inc.

$.0350/gal

$.0350/gal

RKA Petroleum Companies

$.0119/gal

$.0119/gal

Note:  Prices indicated are set mark-up price per gallon.

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the Street Department.

 

Request for Qualifications for Low Income Housing Partner for the Community Development Department were received from:  All American Building Systems.

 

Request for Qualifications for First Time Homebuyer Program Building Partner for the Community Development Department were received from:  Jeff Moser Homes and All American Building Systems.

 

Mayor’s Comments:

The Mayor was not available to today’s Board meeting.

 

Department Head Reports:

Building Commissioner Brock Hundt presented the Building Department statistics for the month of April, 2010 and indicated permits were issued for two (2) new homes; new O’Reilly Auto Parts on McKinley Avenue; foundation permit for new Basney Honda facility; and miscellaneous alternations and interior finish work.

 

Park Superintendent Mike Faulkner submitted a request to remove a tree and stump at 130 W. Broadway Street.  The Park Department landscaper has analyzed the tree and recommended its removal.  Mr. Watson moved for the Board’s approval to remove a tree and stump at 130 W. Broadway Street.  Mr. West seconded; motion carried.

 

Community Development Director Lory Timmer requested the Board’s approval to award the contract for the demolition and removal of 922 Lincolnway West to Torok Excavating of South Bend, the lowest responsive and responsible quoter, for a total not-to-exceed amount of $9,867.00.  Mr. Watson moved to award the demolition and removal of 922 Lincolnway West to Torok Excavating for the not-to-exceed amount of $9,867.00.  Mr. West Seconded; motion carried.

 

Engineering Director Gary West indicated that the bids opened last week for the Milburn Boulevard Area Sewer Improvement Project, Division “H”, have been reviewed by the City’s consultant who recommended this project be awarded to C & E Construction of Elkhart, the lowest responsive, responsible bidder for $2,411,150.60 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board award the contract for the demolition and removal of 101 E. McKinley (Midas) to C & E Excavating, the lowest responsive, responsible bidder, for a not-to-exceed amount of $32,402.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board approve plans and authorize the receipt of bids for Main Street Improvements Phase 3 (Mishawaka Avenue to Battell including CSO 19), to be opened June 8, 2010, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented a professional service agreement with Com-Control Inc. for voice and data communications consulting for a lump sum amount of $9,500.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board authorize the receipt of bids for 2010 Curb and Sidewalk Program to be opened June 15, 2010, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board authorize the receipt of bids for 2010 Summer Street Paving Program to be opened June 8, 2010, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented Supplemental #1 with DLZ for additional services performed on the Waste Water Treatment Plant PER for an additional $9,200.00 for a new not-to-exceed amount of $51,700.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

 

 

Approval of SRF Pay Applications:

Mr. Watson moved to approve SRF - Disbursement Request #27 from Greeley & Hansen LLC for professional engineering services in the amount of $1,078.00.  Mr. West seconded; motion carried.

 

New Business:

Mr. West said a request for disabled parking has been received from the resident at 531 W. 8th Street and has been reviewed by the Mishawaka Police Department’s Traffic Bureau.  Upon their review, the Traffic Bureau made “no recommendation”.  Police Chief Ken Witkowski recommends this request be denied.  Mr. Watson moved to deny the disabled parking request for 531 W. 8th Street.  Mr. West seconded; motion carried.

 

A request has been received to lift the parking restriction on the north side of Sixth Street between Taylor and Smith on Saturday, May 22, 2010, from 3:00 p.m. to 12:00 p.m. for a benefit at the Wooden Shoe.  Police Chief Witkowski has reviewed and recommended approval.  Mr. Watson moved to approve as presented.  Mr. West seconded; motion carried.

 

Old Business:

A request has been received from the resident at 803 W. Borley seeking permission to close a section of Clay Street from Jefferson Boulevard to Borley on Saturday, June 12, 2010 from 11:00 a.m. to 11:00 p.m. for an anniversary party.  Mr. Watson moved to approve this request subject to the standard conditions regarding public safety and noise control.  Mr. West seconded; motion carried.

 

A request received from residents to hold a summer block party in the 800 block of West Lawrence Street (Clay-Webster) on June 26, 2010 from 11:00 a.m. to 3:00 p.m. remains under advisement.

 

A request has been received from Houlihan’s Restaurant to hold a Memorial Day Tent Party, Thursday, May 27, 2010 from 4:00 p.m. to 1:00 a.m.   Both Police and Fire Departments have reviewed and approve the request.  Mr. West moved to approve Houlihan’s Restaurant to hold a Memorial Day Tent Party on Thursday, May 27, 2010, from 4:00 p.m. to 1:00 a.m. subject to the standard conditions regarding public safety and noise control and also with the condition that the live music must end at 10:30 p.m.  Mr. Watson seconded; motion carried.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:45 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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