REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

May 25, 2010

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:04 a.m.  All members were present.  Mr. Prince moved to dispense with the reading of the minutes of May 18, 2010, and accept them as circulated.  Mr. Prince seconded; motion carried.

 

Bid/Quote Openings:

Bids were opened for the Holy Cross Parkway Lift Station Force Main, Phase IIE, and are summarized below:

 

BIDDER

BASE BID

ALTERNATE

John Boettcher Sewer & Excavating

$2,637,740.41

-$16,200.00

HRP Construction Inc.

$2,270,238.00

-$14,450.00

Selge Construction Co., Inc.

$2,992,244.01

$61,200.00

 

Mr. West indicated the bids would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.  The Engineer’s estimate for this project was $1,865,000.00 with a reduction of $30,000.00 for the alternate.

 

Quotes were opened for the demolition and removal of 108 W. McKinley Avenue and are summarized below:

 

 

 

Item No.

 

R & R Excavating

 

C & E Excavating

 

Torok Excavating

John Boettcher Sewer & Excavating

 

 

Ritschard Bros.

BB01

$5,880.00

$4,695.00

$3,500.00

$3,927.00

$3,164.00

BB02

$4,000.00

$7,110.00

$4,062.00

$8,038.65

$5,158.00

BB03

$9,335.00

$5,125.00

$6,417.00

$819.00

$783.00

BB04

$6,000.00

$8,525.00

$9,879.00

$7,598.32

$14,256.00

BB05

$2,565.00

$2,870.00

$2,349.00

$670.00

$758.00

BB06 (Allowance Amount)

 

$19.600.00

 

$16,850.00

 

$29,150.00

 

$14,700.00

 

$25,668.00

U001

$40.00/ton

$33.50/ton

$60.00/ton

$30.00/ton

$41.00/ton

U002

$12.00/ton

$10.00/ton

$12.50/ton

$5.00/ton

$10.00/ton

U003

$500.00/ea

$475.00/ea

$925.00/ea

$525.00/ea

$1,296.00/ea

TOTAL QUOTE

$47,380.00

$45,175.00

$55,357.00

$35,752.90

$49,787.00

 

Mr. West indicated the quotes would be taken under advisement for review, evaluation, and recommendation by the City’s consultant.

 

Quotes were opened for asbestos removal at 458 W. Sixth Street and are summarized below:

 

                   QUOTER                                                         AMOUNT

                   Tec Serv Environmental, Inc.                   $2,970.00

                   Specialty Systems of South Bend, Inc.      $1,925.00

 

Mr. West indicated the quotes would be taken under advisement for review, evaluation, and recommendation by the Community Development Department.

 

Mayor’s Comments:

Mayor Rea said trash pick up will be delayed one day next week due to Memorial Day.  He also indicated a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Community Development Director Lory Timmer requested to receive quotes for the demolition and clearance of 548, 550-552 W. Sixth Street, to be opened on June 8, 2010.  Mr. Watson moved for the Board’s approval to receive quotes for demolition of the above referenced properties.  Mr. Prince seconded; motion carried.

 

Street Commissioner Mike Watson requested the Board award the bid for the purchase of diesel and gasoline to RKA Petroleum, Romulus, MI, the lowest responsive, responsible bidder, for a set mark-up per gallon of $.0119 (diesel fuel and gasoline), good for a two (2) year period, and moved for its approval.  Mr. West seconded; motion carried.

 

Engineering Director Gary West presented an Escrow Agreement between Chase Bank and

C & E Excavating for Milburn Area Sewer Improvements, Division “H”, and moved for its approval.  Mr. Prince; motion carried.

 

Mr. West presented a renewal of the Intergovernmental Agreement for Erosion and Sediment Control Plan Review by St. Joseph County Commissioners and St. Joseph County Soil and Water District from 2010-2013 for the lump sum amount of $1,500.00 per year, and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West requested the Board approve the second 12 month extension of the CENTREX contract with AT&T and moved for its approval.  Mr. Prince seconded; motion carried.

 

Mr. West presented Professional Service Agreement Supplement No. 1 from DLZ for the Main Street Underpass Construction Services for Phases I and II for a reduction of $150,000.00 for a final contract amount of $1,660,000.00 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Mr. West presented a Professional Service Agreement with DLZ for Main Street Improvements Construction Services for Phases III and IV for a not-to-exceed amount of $650,000.00 and moved for its approval.  Mr. Prince seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

Approval of SRF Pay Applications:

Mr. Prince moved to approve SRF - Disbursement Request #123 from Greeley & Hansen LLC for professional engineering services in the amount of $8,925.00, and Disbursement Request #28 from Lawson-Fisher Associates for engineering services in the amount of $15,275.00.  Mr. Watson seconded; motion carried.

 

Hearings:

A Transient Merchants License Hearing was scheduled for Sweet Corn Charlie Produce, LLC on Tuesday, June 1, 2010, to sell fresh produce at the northeast corner of Hickory and Edison Roads.

 

A license application has been received from Peggie O’Neill for a Tattoo and/or Body Piercing Establishment for the purpose of applying permanent make-up at 4609 Grape Road.  A public hearing has been scheduled for 10:00 a.m. on Tuesday, June 1, 2010.

 

Old Business:

A request was received from residents to hold a summer block party in the 800 block of West Lawrence Street (Clay-Webster) on June 26, 2010 from 11:00 a.m. to 3:00 p.m.  Mr. West moved to approve the closure of the 800 block of West Lawrence Street on July 10, 2010 (applicant’s alternate date) from 11:00 a.m. to 3:00 p.m. subject to the standard conditions regarding public safety and noise control.  Mr. Prince seconded; motion carried.

 

Mr. West indicated Board approval was not needed for Calvary Chapel to hold a 5K and 10K “Run for Recovery” on August 28, 2010, as closure of City streets is not required for the event.

 

Public Comments:

There were no public comments.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:40 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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