REGULAR MEETING OF THE MISHAWAKA

BOARD OF PUBLIC WORKS AND SAFETY/UTILITY BOARD

June 8, 2010

 

 

The regular meeting of the Board of Public Works and Safety/Utility Board was called to order by President Gary West at 10:02 a.m.  Mr. Prince moved to dispense with the reading of the minutes of June 1, 2010, and accept them as circulated.  Mr. Watson seconded; motion carried.

 

Bid Openings:

Quotes were opened for the demolition of 548, 550-552 W. Sixth Street and are summarized below:

 

 

 

 

COMPANY

 

 

BASE  QUOTE

 

 

TIME TO COMPLETE

 

ALT #1

(TOP SOIL, GRADE, SEED)

 

 

TIME TO COMPLETE

 

 

TOTAL QUOTE

 

TOTAL TIME TO COMPLETE

Indiana Earth

$19,502.00

30 days

$2,928.00

-

$22,430.00

30 days

C & E Excavating

$30,490.00

30 days

$2,600.00

15 days

$33,090.00

45 days

Torok Excavating

$37,900.00

30 days

$2,000.00

-

$39,900.00

30 days

Ritschard Bros.

$31,900.00

30 days

$2,330.00

5 days

$34,230.00

35 days

R & R Excavating

$42,760.00

30 days

$4,495.00

-

$47,255.00

30 days

 

Mr. West said the quotes will be taken under advisement for review and consideration by the Community Development Department.

 

Bids were opened for the 2010 Summer Street Paving Program and are summarized below:

 

 

 

 

Rieth-Riley Construction

Walsh & Kelly, Inc.

 

 

Materials:

 

Item

Description

Qty

Unit

Unit Price

Extension

Unit Price

Extension

 

Bituminous Materials:

 

1

Hot Mix Asphalt Pavement,Surface 9.5MM, Type "A"

4,000

TON

$50.00

$200,000.00

$55.50

$222,000.00

 

2

Hot Mix Asphalt Pavement,Surface 9.5MM PG, Type "B"

4,000

TON

$50.00

$200,000.00

$55.50

$222,000.00

 

3

Hot Mix Asphalt Pavement, Surface 9.5MM - Type "C" Polymer Additive

1,500

TON

$65.00

$97,500.00

$60.00

$90,000.00

 

4

Hot Mix Asphalt Pavement, Surface 9.5MM , Type "A" Limestone - FOB

200

TON

$36.00

$7,200.00

$46.00

$9,200.00

 

5

HMA Surface - Alley Paving (2")

400

TON

$75.00

$30,000.00

$75.00

$30,000.00

 

5A

HMA Surface - Alley Paving (2") Resurfacing

400

TON

$75.00

$30,000.00

$72.50

$29,000.00

 

5B

HMA Surface Patching - Type "A" Local Street

500

TON

$80.00

$40,000.00

$65.00

$32,500.00

 

5C

HMA Surface Patching - Type "B" High Volume

1,000

TON

$80.00

$80,000.00

$65.00

$65,000.00

 

6

HMA Pavement, Surface - Type "A", B.F. Slag

250

TON

$51.00

$12,750.00

$60.00

$15,000.00

 

7

HMA Pavement, Type "A" Intermediate 19MM

100

TON

$40.00

$4,000.00

$42.00

$4,200.00

 

8

HMA Pavement, Type "A", Intermediate, 19MM FOB

100

TON

$35.00

$3,500.00

$32.00

$3,200.00

 

9

HMA Pavement, Type "A" Base 25MM

200

TON

$35.00

$7,000.00

$38.00

$7,600.00

 

10

HMA Pavement, Type "A" Base 25MM FOB

100

TON

$30.00

$3,000.00

$32.00

$3,200.00

 

11

Bituminous Material Tack

20

TON

$1.00

$20.00

$1.00

$20.00

 

12

Bituminous Material Crack Pouring FOB

2,000

GAL

no bid

$0.00

no bid

0

 

13

Bitiminous Material Dust Pallative FOB

2,000

GAL

no bid

$0.00

no bid

0

 

14

Bituminous Patch Material FOB

500

TON

$75.00

$37,500.00

$50.00

$25,000.00

 

15

Emulsified Asphalt FOB

20,000

GAL

no bid

$0.00

no bid

0

 

 

AGGREGATE:

 

16

Course Aggregate #73 stone or slag

150

TON

$21.00

$0.00

no bid

0

 

17

Course Aggregate #73 stone or slag FOB

150

TON

$15.00

$0.00

no bid

0

 

18

Course Aggregate #73 or #53 Gravel

150

TON

$15.00

$0.00

no bid

0

 

19

Course Aggregate #73 or #53 Gravel FOB

150

TON

$9.00

$0.00

no bid

0

 

20

Course Aggregate #11 or #12 LS or Slag Chips

150

TON

$26.00

$0.00

no bid

0

 

21

Course Aggregate #11 or #12 LS or Slag FOB

150

TON

$20.00

$0.00

no bid

0

 

22

Fine Aggregate #23 or #24

150

TON

$10.50

$0.00

no bid

0

 

23

Fine Aggregate #23 or #24 FOB

150

TON

$4.50

$0.00

no bid

0

 

 

ROTO-MILLING:

 

24

Contractor Retain Materials 0"-2"

15,000

SYD

$2.25

$33,750.00

$2.00

$30,000.00

 

25

Contractor Retain Materials 2"-4"

500

SYD

$2.30

$1,150.00

$2.00

$1,000.00

 

26

Contractor Retain Materials 4"-6"

500

SYD

$2.40

$1,200.00

$2.25

$1,125.00

 

27

City Retain Materials 0"-2"

15,000

SYD

$2.30

$34,500.00

$2.00

$30,000.00

 

28

City Retain Materials 2"-4"

500

SYD

$2.40

$1,200.00

$2.00

$1,000.00

 

29

City Retain Materials 4"-6"

500

SYD

$2.50

$1,250.00

$2.25

$1,125.00

 

 

MISCELLANEOUS ITEMS:

 

30

Street Excavation

300

TON

$10.00

$3,000.00

$10.00

$3,000.00

 

31

Bituminous Curbs

500

LF

$8.00

$4,000.00

$9.00

$4,500.00

 

 

TOTAL  BID:

 

 

 

$832,520.00

 

$829,670.00

 

 

 

 

 

 

 

 

 

 

Mr. West indicated that these bids will be taken under advisement for review, evaluation and recommendation by the Engineering Department.

 

Mayor’s Comments:

Mayor Rea said June is National Home Ownership Month.  The Mayor also said a brief staff meeting would follow today’s Board meeting.

 

Department Head Reports:

Assistant Police Chief Mark Tavernier reminded everyone of the Blood Drive from 11:00 a.m. to 4:00 p.m. at the Police Station.

 

Fire Chief Dale Freeman presented Resolution 2010-06 Adopting the St. Joseph County Multi-Hazard Mitigation Plan.  Chief Freeman said adoption of the mitigation plan is required as a condition of future grant funding for mitigation projects.  Mr. Prince moved to approve Resolution 2010-06 Adopting the St. Joseph County Multi-Hazard Mitigation Plan.  Mr. Watson seconded; motion carried.

 

Park Superintendent Mike Faulkner submitted a request to remove a tree and stump at 2413 E. Third Street.  The Park Department landscaper has analyzed the tree and recommended its removal.  Mr. Watson moved for the Board’s approval to remove a tree and stump at 2413 E. Third Street.  Mr. Prince seconded; motion carried.

 

Mishawaka Utilities Water Division Manager Bruno Trimboli presented a Professional Services Agreement with DLZ for engineering services to obtain, define, and document permanent water main easements for the relocation of water main along Riviera Drive for a lump sum amount of $22,350.00.  Mr. Watson moved to approve the Professional Services Agreement with DLZ for a lump sum amount of $22,350.00.  Mr. Prince seconded; motion carried.

 

City Planner Ken Prince presented Utility Board Resolution 2010-02 authorizing Mishawaka Utilities to enter into a Guaranteed Energy Savings Contract with Energy Systems Group, Indianapolis.  He stated it was presented to the Common Council on June 7, 2010 and approved, and he moved for the Board’s approval.  Mr. Watson seconded; motion carried.  Mr. West thanked Mr. Prince for spearheading the project.

 

Engineering Director Gary West indicated bids were opened on March 23, 2010 for the Lynn Street Improvement Project.  These bids were taken under advisement and referred to Abonmarche Consultants, LLC, for review, evaluation, and consideration.  Based on Abonmarche’s review, they offered the following:

 

  • Geyer Construction is a small construction firm with 3-4 full time employees.
  • Abonmarche has estimated that in the performance of this project, approximately 46 percent of the contract will be performed with Geyer’s own forces.
  • Previous public work projects were relatively small – ranging from $30,000 to $80,000.
  • Largest private funded project was approximately $300,000.
  • Geyer Construction has limited experience with projects requiring payment of prevailing wages and submission of certified payroll.

 

Based on the information presented above, Mr. West requested the Board award the Lynn Street Improvement Project to the lowest, responsible, and responsive bidder, Walsh and Kelly, the second low bidder for this project in the base amount plus the Edgar Street alternate in the total amount of $655,409.90 and moved for its approval.  Mr. Watson seconded; motion carried.

 

Approval of Claims:

There were no claims to approve.

 

Approval of SRF Pay Applications:

Mr. West moved to approve SRF - Disbursement Request #29 from HRP Construction, Inc. for construction services in the amount of $393,287.00.  Mr. Prince seconded; motion carried.

 

Public Hearing:

Mr. West opened the public hearing for a Secondhand Store License submitted by Rick Franklin for the sale of lawnmowers, weed eaters, snow blowers and miscellaneous equipment at 1215 E. Jefferson Boulevard.  No one appeared on behalf of the request.  Mr. Prince said due to extenuating circumstances, he recommended the Board deny the request based on the applicant’s long period of non-compliance and violations on the property and indicated Mr. Franklin could reapply after an extended period (9-12 months) of complying with the terms of the Zoning Ordinance.  Mr. West indicated the Police Department recommended denial.  Mr. West closed the Public Hearing.  Mr. Prince moved to deny the request for a Secondhand Store License.  Mr. West seconded; motion carried.

 

New Business:

A request from Queen of Peace Catholic Church and School to host a three-day PeaceFest 2010 Festival on Friday August 13 thru Sunday August 15.  The festival will be open to the public and have various activities inside the church as well as outside in a tent.  All activities will take place in their parking lot or adjacent to it, two tents will be erected, and will provide portable restrooms.  Police Chief Witkowski said proper permits must be obtained if alcohol is to be served.  Mr. West acknowledged receipt of the request and indicated Board action was not necessary as no City right-of-way would require closure.

 

Park Superintendent Mike Faulkner requested the Board’s approval to close various downtown streets around Beutter Park on Saturday, June 26, 2010, from 6:00 a.m. to 11:30 p.m. for SummerFest.  The Board took the request under advisement.

 

Unfinished Business:

There being no additional business brought before the Board, the meeting was adjourned at 10:43 a.m.

 

Gary West – President of the Board of

Public Works and Safety/Utility Board

 

Kari Myers, Clerk of the Board of

Public Works and Safety/Utility Board

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